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Senior Administrative Associate

1 week ago

Ogudu Ward, Nigeria PRUVIA INTEGRATED LIMITED Full time

Job Description

The Executive Assistant will be responsible for providing administrative support to the senior leadership team, including managing complex calendars, coordinating travel arrangements, preparing correspondence, and handling confidential matters.

Key Responsibilities

  • Administrative Support: Provide administrative support to the senior leadership team, including managing complex calendars, coordinating travel arrangements, and preparing correspondence.
  • Calendar Management: Manage the calendars of the senior leadership team, ensuring that appointments, meetings, and events are scheduled efficiently and effectively.
  • Travel Arrangements: Coordinate travel arrangements for the senior leadership team, including booking flights, hotels, and rental cars.
  • Correspondence: Prepare and distribute correspondence, including emails, letters, and reports.
  • Confidential Matters: Handle confidential matters, including personnel issues, financial information, and sensitive business dealings.
  • Project Management: Assist with project management, including coordinating with cross-functional teams, tracking progress, and ensuring timely completion.
  • Research: Conduct research and provide data analysis to support business decisions.
  • Communication: Communicate effectively with stakeholders, including employees, customers, and partners.
  • Event Planning: Assist with event planning, including coordinating logistics, arranging catering and entertainment, and ensuring timely execution.
  • Special Projects: Assist with special projects, including preparing reports, analyzing data, and providing recommendations.

Real Estate Industry Specific Responsibilities

  • Property Management: Assist with property management tasks, including coordinating with property managers, tracking lease agreements, and ensuring compliance with regulatory requirements.
  • Transaction Coordination: Assist with transaction coordination, including preparing documents, coordinating with attorneys and agents, and ensuring timely closing.
  • Market Research: Conduct market research to stay up-to-date on industry trends, competitor activity, and market conditions.

Requirements

  • Bachelor's degree: Bachelor's degree in Business Administration, Communications, or a related field.
  • 5+ years of experience: 5+ years of experience as an executive assistant, preferably in the real estate industry.
  • Professional skills: Exceptional professional skills, including communication, organization, and time management.
  • Business acumen: Strong business acumen, including an understanding of business principles, practices, and procedures.
  • Real estate industry knowledge: Knowledge of the real estate industry, including property management, transaction coordination, and market research.