Head of Support Services
3 days ago
About the Role
We are seeking an experienced Head of Support Services to join our team at Proforce Limited. The successful candidate will be responsible for providing administrative support to the Head of Operations, including maintaining calendars, scheduling meetings, and coordinating office activities.
Main Responsibilities:
- Maintain and coordinate the Head of Operations' calendar, including scheduling meetings, appointments, and related arrangements.
- Provide typing, formatting, and editing services for reports, documents, and presentations.
- Forward information by receiving and distributing communications; collecting and mailing correspondence.
- Maintain office schedules by picking up and delivering items.
- Serve as a liaison between the Head of Operations, managers, and other members of staff.
- Answer and respond to phone calls; communicate messages and information to the Head of Operations.
- Keep the Head of Operations informed of time-sensitive and priority issues, ensuring appropriate follow-up.
- Support the Head of Operations' efficiency and effectiveness in all aspects of his daily work routine.
- Ensure a clean workspace by getting the janitors to carry out routine cleaning exercises promptly.
- Carry out any other responsibilities assigned by the Head of Operations.
Requirements:
- Bachelor's Degree/HND in Business Administration, Secretariat Studies, Economics or any related course.
- 1 year maximum post-NYSC experience as a Personal Assistant, Office Assistant, Secretary, Receptionist or similar role.
- Excellent communication and organizational skills.
- Ability to work independently and as part of a team.
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