Executive Assistant to the CEO

Job Title: Executive Assistant to CEO

Location: Yaba, Lagos

Job Type: Full-time

Reports To: CEO

Position Level: Mid-level

Work Arrangement: Hybrid - In-office Tuesday, Wednesday, Thursday

About Us

Fernhill Digital Group is a Nigerian digital transformation and strategic communications agency helping brands build sustainable growth through systematic content strategy and creative excellence. We combine creativity, technology, and strategy to deliver measurable business results for our clients across restaurant, fashion, and professional services sectors.

Position Summary

The Executive Assistant to CEO is a strategic business partner responsible for managing the CEO's complex schedule, coordinating key business operations, and ensuring seamless execution of priorities across the organization. This role requires a highly organized, proactive professional who can anticipate needs, manage multiple high-priority workstreams, and serve as a trusted gatekeeper and liaison between the CEO and internal/external stakeholders.

You'll work directly with the CEO during a critical growth phase as Fernhill restructures operations, builds scalable systems, and positions for expansion. This is a high-impact role that values discretion, strategic thinking, and the ability to manage ambiguity while maintaining operational excellence.

What You'll Do

Calendar & Schedule Management

• Manage the CEO's complex calendar including internal meetings, client meetings, speaking engagements, and strategic planning sessions
• Proactively prioritize meeting requests, declining or rescheduling conflicts based on strategic importance
• Coordinate scheduling across multiple time zones for international partnerships and collaborations
• Prepare daily briefings with meeting agendas, background information, and required materials
• Build in protected time for strategic thinking, project work, and personal commitments
• Anticipate scheduling conflicts and resolve them before they become issues

Communication & Correspondence Management

• Serve as primary point of contact between CEO and internal team, clients, partners, and external stakeholders
• Monitor and manage CEO's email inbox, flagging urgent matters and drafting responses for routine correspondence
• Handle WhatsApp communications, filtering messages and ensuring timely responses to priority contacts
• Screen phone calls and determine which require immediate CEO attention versus delegation
• Prepare professional correspondence, presentations, and reports on behalf of the CEO
• Manage follow-up on action items from meetings and ensure nothing falls through cracks

Personal Brand & Public Profile Management

• Research and coordinate speaking opportunities, panel discussions, and industry events that align with CEO's expertise and company positioning
• Manage invitations to conferences, networking events, and business development opportunities
• Collaborate with social media team to ensure CEO's personal brand content aligns with company messaging and strategic priorities
• Coordinate media interviews, podcast appearances, and thought leadership opportunities
• Maintain CEO's professional profiles (LinkedIn, industry platforms) in coordination with marketing team
• Track and manage CEO's public engagements, ensuring consistent brand messaging across all platforms

Meeting Coordination & Support

• Prepare comprehensive meeting briefs including agendas, objectives, attendee backgrounds, and relevant context
• Attend key meetings to take notes, track action items, and ensure follow-through on commitments
• Coordinate logistics for internal leadership meetings, client meetings, and board sessions
• Prepare and distribute meeting minutes with clear action items and ownership
• Follow up with stakeholders to ensure completion of assigned tasks and deadlines
• Schedule and coordinate recurring team meetings, one-on-ones, and strategic planning sessions

Project & Operations Support

• Support CEO in managing strategic initiatives including company restructuring, new service launches, and operational improvements
• Track progress on key company priorities and provide status updates to CEO
• Coordinate cross-functional projects requiring CEO input or decision-making
• Maintain documentation of company processes, decisions, and strategic frameworks
• Research and compile information for business decisions, proposals, and strategic planning
• Support preparation of quarterly business reviews, financial reports, and investor materials

Travel & Logistics Coordination

• Arrange complex domestic and international travel including flights, accommodations, ground transportation, and visa requirements
• Prepare detailed itineraries with meeting schedules, contact information, and logistics
• Coordinate travel for speaking engagements, conferences, client meetings, and business development activities
• Handle last-minute travel changes and solve logistical problems efficiently
• Manage expense reporting and reimbursements for business travel

Stakeholder & Relationship Management

• Build and maintain relationships with key clients, partners, and industry contacts on behalf of the CEO
• Coordinate CEO's participation in industry events, speaking opportunities, and networking activities
• Manage relationships with external vendors, consultants, and service providers
• Handle sensitive and confidential information with absolute discretion
• Represent the CEO professionally in all interactions, maintaining brand reputation

Administrative & Operational Excellence

• Maintain organized filing systems for contracts, agreements, and important business documents
• Manage contract renewals, partnership agreements, and vendor relationships requiring CEO approval
• Coordinate with finance team on invoicing, payments, and budget tracking
• Support HR activities including recruitment scheduling, onboarding coordination, and team communications
• Use Zoho Workplace to manage workflows, documentation, and team collaboration
• Implement systems and processes that improve CEO's efficiency and effectiveness

What You'll Need

Essential Requirements:

• Minimum 4-6 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-level executives (experience supporting founders or CEOs in high-growth environments strongly preferred)
• Exceptional organizational skills with proven ability to manage complex schedules, multiple priorities, and competing demands
• High emotional intelligence and ability to read situations, anticipate needs, and respond appropriately
• Strong written and verbal communication skills with ability to represent CEO professionally in all interactions
• Absolute discretion and confidentiality - you'll handle sensitive business and personal information regularly
• Proactive problem-solving mindset - you identify issues before they escalate and propose solutions independently
• Strong proficiency in productivity tools (Google Workspace, Microsoft Office, calendar management systems)
• Ability to work autonomously with minimal supervision while knowing when to escalate issues
• Professional demeanor with polished presentation and communication skills
• Flexibility to accommodate occasional evening or weekend work for urgent matters or events
• Understanding of Nigerian business landscape and professional norms
• Comfortable using WhatsApp as a primary business communication channel

What Will Set You Apart:

• Experience supporting executives in agency, consulting, or professional services environments
• Background supporting entrepreneurs during company growth or restructuring phases
• Experience coordinating speaking engagements, media opportunities, and public profile management
• Project management experience with ability to drive initiatives to completion
• Financial literacy and experience with budget management or financial reporting
• Experience coordinating board meetings, investor relations, or external partnerships
• Strong research and analytical skills for business intelligence gathering
• Experience with team collaboration platforms (Zoho Workplace, Slack, Asana, or similar)
• Event planning and coordination experience
• Understanding of personal branding and social media strategy
• Bachelor's degree in Business Administration, Management, or related field
• Professional certifications in project management or executive assistance

What Makes You Successful Here

You're anticipatory. You're always three steps ahead, thinking about what the CEO will need before they ask for it and solving problems before they arise.

You're a strategic thinker. You understand business priorities and can make judgment calls about what deserves the CEO's time and attention versus what can be delegated or declined.

You're exceptionally organized. You manage complexity effortlessly, keeping multiple workstreams organized while maintaining attention to detail across everything.

You're resourceful. When faced with challenges, you find creative solutions and get things done even when the path isn't clear.

You're discreet. You handle confidential information with absolute professionalism and understand the importance of maintaining trust.

You're adaptable. Priorities shift quickly in a growing agency - you pivot gracefully and maintain composure under pressure.

You're a strong communicator. You write clearly, speak professionally, and know how to communicate with different audiences from team members to high-level clients.

You're proactive. You take initiative, identify opportunities for improvement, and don't wait to be told what needs doing.

You're brand-conscious. You understand how the CEO's personal brand intersects with company brand and can manage both strategically.

You're collaborative. You work effectively across the organization, building relationships and facilitating smooth operations.

You're detail-obsessed. Nothing slips through the cracks - you catch errors, remember follow-ups, and ensure everything is executed flawlessly.

Why Join Fernhill

Strategic impact. Work directly with the CEO during a transformational growth phase, influencing company direction and operational excellence.

Broad exposure. Gain insight into all aspects of running an agency - from client management and creative operations to financial planning and strategic partnerships.

Professional development. Build skills in executive support, operations management, and strategic coordination that position you for senior operational roles.

Real responsibility. This isn't just administrative support - you'll drive projects, manage stakeholder relationships, and contribute to strategic decision-making.

Brand building. Play a key role in elevating the CEO's public profile and thought leadership in Nigeria's digital transformation space.

Growth trajectory. As Fernhill scales, strong performers can advance into Chief of Staff, Operations Manager, or other leadership roles.

Hybrid flexibility. Balance focused remote work with collaborative in-office days (Tuesday-Thursday) at our Yaba location.

Dynamic environment. Work in a fast-paced agency setting where no two days are the same and your contributions directly impact company success.

What We Offer

• Competitive salary based on experience
• Hybrid work arrangement with structured office days
• Direct access to executive leadership and strategic decision-making
• Collaborative and supportive team environment
• Professional development opportunities as the company grows
• Training on internal systems and workflows
• Clear path for career advancement into operations or strategic roles

How to Apply

Send your CV, brief cover letter, and professional references to:

In your cover letter, please address:

• Your experience supporting senior executives and managing complex schedules
• An example of a time you anticipated a need and proactively solved a problem
• Your approach to managing competing priorities and maintaining organization
• Why you're interested in supporting a CEO in a growing agency environment

Application Deadline: January 16, 2026

Fernhill Digital Group is committed to building a diverse team. We encourage applications from candidates of all backgrounds.

Job Type: Full-time

Ability to commute/relocate:

• Lagos: Reliably commute or planning to relocate before starting work (Required)

Education:

• Undergraduate (Required)

Experience:

• Executive Assistant: 4 years (Required)

Location:

• Lagos (Required)