Personal Assistant/Executive Secretary

6 days ago

Lagos, Lagos, Nigeria Shishscentury Full time
Job summary

We are seeking a highly organized and dedicated Personal Assistant/Executive Secretary to support our Chairman. The ideal candidate will ensure the efficient running of the business by handling administrative tasks and providing comprehensive support to the Chairman. This role requires exceptional organizational skills, discretion, and the ability to manage multiple responsibilities simultaneously.

Min Qualification: Degree Experience Level: Entry level Experience Length: 2 years

Job descriptions & requirements

Responsibilities:

  • Manage the chairman's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Monitor project timelines, budgets, and deliverables, ensuring objectives are met.
  • Handle visa applications, travel insurance, and other travel-related documentation.
  • Prepare agendas, record minutes, and follow up on action items, ensuring all necessary documents and materials are disseminated.
  • Maintain office supplies and equipment, ensuring resources are available and functional.
  • Handle correspondence, including emails, phone calls, and letters, maintaining confidentiality at all times.
  • Coordinate and facilitate communication, acting as the point of contact for the Chairman.

Requirements:

  • Bachelor's degree in Business Administration, Management, or a related field preferred.
  • Minimum of 2 years of experience in a similar role, preferably supporting C-level executives.
  • High level of accuracy and attention to detail in all aspects of work.
  • Ability to prioritize tasks and manage multiple responsibilities simultaneously.
  • Proactive approach to identifying and addressing issues.
  • Ability to handle sensitive information with utmost confidentiality.
  • Professional demeanor and the ability to interact effectively with high-level executives.
  • Strong judgment and problem-solving skills.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to adapt to changing priorities and effectively manage unforeseen challenges.

Location: Ikeja, Lagos

Remuneration: NGN 200, ,000

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