Admin Manager

Found in: beBee S NG - 1 month ago

Abuja, Nigeria Xpedient Expatriate Services Full time

Job Summary:

  • The Administrative Manager is responsible for overseeing and coordinating the daily administrative operations of the organization.
  • This role involves managing administrative staff, developing and implementing efficient office procedures, and ensuring the smooth functioning of all administrative tasks.
  • The Administrative Manager will collaborate with various departments to support organizational goals and maintain a productive and professional work environment.

Key Responsibilities:

Supervise Administrative Staff:

  • Assign tasks and monitor performance to ensure efficiency and productivity.
  • Provide guidance, support, and ongoing feedback to administrative team members.

Office Operations Management:

  • Develop and implement office policies, procedures, and workflows to streamline operations.
  • Coordinate office activities and allocate resources effectively.
  • Oversee facility management, including maintenance, repairs, and office supplies procurement.

Administrative Support:

  • Provide administrative support to executive management, including calendar management, travel arrangements, and meeting coordination.
  • Manage correspondence, emails, and phone calls, ensuring timely responses and appropriate prioritization.
  • Prepare and distribute reports, presentations, and other documents as required.

Financial Administration:

  • Assist in budget preparation and monitoring, including tracking expenses and managing administrative budgets.
  • Process invoices, expense reimbursements, and financial transactions accurately and promptly.

Records Management:

  • Maintain and organize electronic and physical records, ensuring confidentiality and compliance with data protection regulations.
  • Develop and implement record retention policies and procedures.
  • Oversee document management systems and ensure accessibility and security of records.

Communication and Coordination:

  • Facilitate communication between departments and coordinate cross-functional projects as needed.
  • Serve as a liaison between management, staff, and external stakeholders.
  • Foster a positive and collaborative work environment through effective communication and teamwork.

Qualifications and Skills:

  • Bachelor’s degree in Business Administration, Management, or related field.
  • Minimum of five years of experience in administrative management or a similar role.
  • Strong leadership and interpersonal skills, with the ability to motivate and manage a diverse team.
  • Excellent organizational and time management skills, with a keen attention to detail.
  • Proficiency in office software applications e.g., Microsoft Office Suite, Google Workspace.
  • Knowledge of finance and budget management.
  • Excellent communication skills, both written and verbal.
  • Ability to prioritize tasks, handle multiple projects simultaneously, and work under pressure.

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