Executive Secretary
2 months ago
Responsibilities
- Administrative Support: Secretaries provide administrative support to ensure efficient operation of the office. This includes managing correspondence, organizing files, and scheduling appointments.
- Communication: They serve as a primary point of contact for internal and external stakeholders, answering phone calls, responding to emails, and greeting visitors.
- Documentation: Secretaries often handle documentation tasks such as drafting letters, memos, and reports. They may also be responsible for proofreading and editing documents.
- Scheduling: Managing calendars, scheduling meetings, and arranging travel itineraries are common tasks for secretaries. They coordinate logistics and ensure that meetings and appointments run smoothly.
- Record Keeping: Maintaining accurate records and databases is crucial. This may involve updating contact lists, tracking expenses, and managing office inventory.
- Office Management: Secretaries play a key role in office management by ordering supplies, coordinating office maintenance, and overseeing administrative policies and procedures.
- Confidentiality: They handle sensitive information with discretion and maintain confidentiality regarding organizational matters.
- Technology Proficiency: Proficiency in office software such as word processing, spreadsheet, and presentation programs is essential. Secretaries may also be responsible for managing office equipment and troubleshooting basic technical issues.
Requirements
- B.Sc/HND in any field and must have completed her NYSC
- Must have 1-2 years' work experience as a Secretary or Administrative Assistant.
- Familiarity with office organization and optimization techniques.
- High degree of multi-tasking and time management capability.
- Excellent written and verbal communication skills.
- Integrity and professionalism.
- Good communication and organizational skills.
- Proficiency in MS Office.
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