Secretary
4 weeks ago
ABOUT THE COMPANY
ABOUT US
Ascentech services ltd is a full-fledged Human Resource Solution Provider incorporated in 2013 with its Head Office in Lagos, Nigeria. We are committed to forging long-term partnerships with our clients by creating and delivering robust and flexible services that address the changing needs of their business through our core offerings:
Recruitment and Selection
Outsourcing
Training and Development
To accomplish these we leverage on creating and managing change in organizations by improving efficiency through our proven and dynamic HR solutions.
JOB SUMMARY
High School Diploma or equivalent. Additional certification in office administration or related fields is a plus.3-4 years of experience as a secretary, administrative assistant, or similar role.Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).Strong organizational and time management skills.Excellent communication skills, both verbal and written.Attention to detail and accuracy in work.
RESPONSIBILITIES
We are seeking a young smart and experienced Secretary to join our team. The Secretary will play a vital role in providing administrative support to our office and ensuring the smooth operation of day-to-day activities. The ideal candidate will have 3-4 years of experience as a secretary or administrative assistant and possess strong organizational, communication, and multitasking skills.Key ResponsibilitiesProvide administrative support to the office, including answering phone calls, responding to emails, and handling correspondence.Manage calendars, schedule appointments, and coordinate meetings for executives and team members.Draft and edit documents, letters, memos, and reports.Ensure the accuracy and completeness of documents before distribution.Maintain organized filing systems for physical and electronic documents.Ensure files are labeled correctly and easily accessible.Greet clients, visitors, and guests professionally and courteously.Assist with inquiries and direct individuals to the appropriate contacts.Coordinate travel arrangements, including booking flights, hotels, and transportation.Prepare travel itineraries and ensure all travel-related documents are in order.Assist with meeting preparation, including room setup, audiovisual equipment setup, and preparation of materials.Assist with expense tracking, reimbursements, and invoice processing.Maintain accurate records of expenses and receipts.Monitor and replenish office supplies as needed.Place orders with vendors and ensure adequate stock levels are maintained.Input and update data in various systems and databases.Ensure accuracy and completeness of data entry.Provide general assistance and support to team members as needed.Assist with ad hoc projects and tasks as assigned.
REQUIRED SKILLS
Document and archive management, Office administration, management, Answering telephones and call management, Secretarial work, Email correspondence, Travel planning and reservations (leisure, business)
REQUIRED EDUCATION
Bachelor's degree
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