Executive Assistants to Senior Leadership
7 days ago
ABOUT THE COMPANY
James Hope University is a private postgraduate university located in the tranquil Twin Lakes Estate, Lekki, Lagos State. James Hope University is designed to endow students with critical analysis and creativity, and foster advancements in every sphere of human endeavor.
JOB SUMMARY
Bachelor's degree in business administration, communications, or a related field.Minimum of 5 years of experience in executive support or a similar role, preferably in a higher education setting.Skills:Excellent organizational and time management skills.Strong written and verbal communication abilities.Proficiency in Microsoft Office Suite and other relevant software.Ability to multitask and prioritize effectively in a fast-paced environment.High level of professionalism and discretion.Competencies:Ensuring accuracy and thoroughness in all tasks.Identifying issues and finding effective solutions.Building strong relationships with colleagues and stakeholders.Adaptability: Adjusting to changing priorities and demands.Taking proactive steps to improve processes and support the executive team.Work Environment:The Executive Assistant to Senior Leadership will work in a dynamic and collaborative environment at James Hope University. This role requires flexibility, occasional overtime, and the ability to handle high-pressure situations with poise and efficiency.This position is integral to the success of the executive team and the overall administration of James Hope University. The ideal candidate will be a dedicated and resourceful professional, committed to supporting the university's mission and goals.
RESPONSIBILITIES
Administrative Support:Manage complex calendars, schedule meetings, and coordinate appointments for senior leaders.Prepare and organize meeting agendas, materials, and minutes.Handle travel arrangements, including booking flights, accommodations, and ground transportation.Process expense reports and manage budget-related tasks for the executive office.Communication:Act as the primary point of contact between senior leaders and internal/external stakeholders.Draft and proofread correspondence, reports, and presentations.Maintain confidentiality and discretion in all communications.Project Management:Assist in the planning and execution of special projects and initiatives.Track project progress, manage timelines, and ensure deliverables are met.Coordinate cross-functional teams and resources as needed.Office Management:Oversee the daily operations of the executive office, including office supplies, equipment, and facilities.Maintain organized filing systems, both electronic and physical.Ensure compliance with university policies and procedures.
REQUIRED SKILLS
Reporting, Document and archive management, Office administration, management, Calendar management, Office supplies management, Logistics planning and management, Email correspondence, Meeting preparation, Travel planning and reservations (leisure, business)
REQUIRED EDUCATION
Bachelor's degree
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