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Executive Assistant

2 months ago

Lagos, Lagos, Nigeria Vendease Full time

Job Summary

Calendar and Time Management:

  • Manage the Executive's complex calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail and flexibility to accommodate sudden changes.

Communication and correspondence:

  • Screen, prioritize, and respond to incoming emails, calls, and correspondence on behalf of the Executive, ensuring clear and effective communication internally and externally.

Meeting Coordination and Documentation:

  • Organize and coordinate internal and external meetings, prepare agendas, take detailed minutes, and ensure follow-up on action items to maintain momentum on key initiatives.

Strategic Support:

  • Conduct in-depth research and compile data to support the Executive's decision-making and strategic initiatives, providing insights and recommendations based on thorough analysis.

Project Management:

  • Assist with the execution and monitoring of personal projects, ensuring alignment with strategic goals and timely completion of tasks. Confidentiality and Discretion:
  • Handle sensitive information with the utmost discretion and confidentiality, safeguarding the Executive's trust and the company's interests.

Operational Efficiency:

  • Identify and implement process improvements to enhance operational efficiency within the executive office and across the organization.

Technology Utilization:

  • Leverage technology to streamline workflows, improve productivity, and stay ahead of emerging tools and trends relevant to the role. Personal Tasks and Errands:
  • Assist with personal tasks and errands as needed, maintaining a balance between professional and personal responsibilities.

Stakeholder Engagement:

  • Act as a liaison between the Executive and internal departments, external partners, and stakeholders, fostering positive relationships and ensuring effective collaboration.

Requirements

  • Bachelor's degree from a reputable university.
  • Proven experience as an Executive Assistant supporting C-suite executives.
  • Exceptional adaptability and resilience, thriving in a fast-paced, dynamic environment.
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills, with meticulous attention to detail.
  • Strategic thinking and proactive problem-solving abilities.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Discretion and confidentiality in handling sensitive information and matters.
  • Tech-savviness with the ability to leverage technology for efficiency and productivity.
  • High emotional intelligence and interpersonal skills, capable of building positive relationships at all levels.
  • Flexibility and adaptability to changing priorities and demands.
  • High level of professionalism, integrity, and ethical conduct.