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Operations Coordinator

2 months ago

Lagos, Lagos, Nigeria Centre for Integrated Health Programs CIHP Full time

Job Purpose

  • To ensure the smooth operations in the S.H.E Centre and provide Facility Care, asset & fleet management and logistic support.
  • Responsible for delivery of support services on time at value for money to the projects and ensure that all operational documents and reports are completed in a timely manner and shared and filed to enable effective decision-making.
  • The incumbent projects a professional company image through in-person and phone interaction.

Essential Duties and Responsibilities

  • Manages the implementation of internal policies and procedures in the S.H.E Center
  • Maintains a master calendar for events, meetings, and workshops as provided by the project team
  • Provides administrative support to staff and visitors when required including assisting with travels, logistical arrangements and booking meeting venues.
  • Supports with the management of vehicle fleet and coordinates logistics activities including the management of vehicles and drivers.
  • Carries out assets verification and updating of inventory register
  • Ensures proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary.
  • Coordinate and Provides technical and administrative support on all Short-Term Hire related matters
  • Oversees the maintenance of office equipment/machines
  • Provides office orientation for new employees.
  • Ensures office procedures are kept up- -date and communicated to staff
  • Coordinates and maintains records for staff office space, phones, parking, company cards and office keys. to
  • Provides historical reference by developing and utilizing filing and retrieval systems.
  • Ensures security and safety of office, staff, and physical assets belonging to the organization.
  • Contributes to a positive working environment for all staff, beneficiaries and visitors
  • Performs any other duties as assigned by supervisor or designee.

Qualifications and Experience

  • Degree or equivalent qualification.
  • 3-year relevant administrative experience especially in an international NGO
  • Proven computer skills, including experience using Microsoft words and Excel.
  • Able to work with basic supervision, with initiative, and good judgment.
  • Proven skills in meeting logistics and fleet management
  • Efficient and accurate with details.
  • Sensitive, compassionate and positive; good relationship skills.
  • Ability to handle confidential information with discretion.
  • Team worker. The ability work as part of a team.
  • Fluency in speaking, reading, and writing English
  • Strong organizational and prioritization skill.