Documents Officer

7 days ago


Lagos, Lagos, Nigeria Asset Management Group Full time

Responsibilities

  • Creating and managing document hierarchy and process systems.
  • Overseeing documents through their entire life cycle from the inception stage to the archival stage.
  • Cataloging and proper categorization of a wide range of historical documents, each profiled according to the various programs of the Foundation and the Group of Companies.
  • Reviewing new documents to ensure compliance with regulations and required standards and archiving old versions.
  • Designing and maintaining the architecture for documentation processes.
  • Incorporating the use of information technology in the document control/management process.
  • Creating document templates and forms for future use and enforce the proper chain of action and document identification.
  • Training employees in the company about the document processes to ensure correct handling of documents
  • Making available, notifying, and distributing documents to relevant departments.
  • Ensuring proper organization of documents.

Requirements

  • B.Sc degree in Library Science, Information Technology/Management, Record Management, Secretarial studies, or other related fields Having a Master's Degree is an added advantage
  • Minimum of Second Class Upper Division
  • Proven work experience as a Document Controller
  • Time-oriented approach to tasks
  • Ability to manage and maintain database using different information technology management system
  • Familiarity with Microsoft Office Programs and relevant regulations regarding document management
  • Excellent communication and leadership skills
  • Analytical and multitasking skills


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