Documents Officer
7 days ago
Responsibilities
- Creating and managing document hierarchy and process systems.
- Overseeing documents through their entire life cycle from the inception stage to the archival stage.
- Cataloging and proper categorization of a wide range of historical documents, each profiled according to the various programs of the Foundation and the Group of Companies.
- Reviewing new documents to ensure compliance with regulations and required standards and archiving old versions.
- Designing and maintaining the architecture for documentation processes.
- Incorporating the use of information technology in the document control/management process.
- Creating document templates and forms for future use and enforce the proper chain of action and document identification.
- Training employees in the company about the document processes to ensure correct handling of documents
- Making available, notifying, and distributing documents to relevant departments.
- Ensuring proper organization of documents.
Requirements
- B.Sc degree in Library Science, Information Technology/Management, Record Management, Secretarial studies, or other related fields Having a Master's Degree is an added advantage
- Minimum of Second Class Upper Division
- Proven work experience as a Document Controller
- Time-oriented approach to tasks
- Ability to manage and maintain database using different information technology management system
- Familiarity with Microsoft Office Programs and relevant regulations regarding document management
- Excellent communication and leadership skills
- Analytical and multitasking skills
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