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Office Administrator

3 months ago

Lagos, Lagos, Nigeria Elvaridah Full time

Job Summary:

  • We are seeking a highly organized and detail-oriented Office Administrator with a minimum of 4 years of experience in a real estate and construction firm.
  • The ideal candidate will manage daily office operations, support the management team, and ensure the efficient functioning of the office.

Key Responsibilities:

Office Management:

  • Oversee daily office operations, including maintaining office supplies, coordinating repairs and maintenance, and managing office logistics.
  • Ensure a well-organized and efficient office environment.

Administrative Support:

  • Provide administrative support to the management team, including scheduling meetings, managing calendars, and preparing documents.
  • Assist with travel arrangements, expense reports, and correspondence.

Document Management:

  • Manage and maintain company records, including contracts, legal documents, and project files.

Ensure all documentation is accurately filed, easily accessible, and up-to-date.4 Communication:

  • Serve as the primary point of contact for internal and external communications.
  • Handle phone calls, emails, and inquiries with professionalism and efficiency.

Project Coordination:

  • Assist in the coordination of construction projects, including tracking timelines, budgets, and project deliverables.
  • Liaise with contractors, suppliers, and clients as needed.

Compliance and Reporting:

  • Ensure compliance with company policies and procedures, as well as industry regulations.
  • Prepare regular reports on office operations, project status, and administrative activities.

HR Support:

  • Assist in the onboarding of new employees, maintaining employee records, and coordinating training sessions.
  • Support HR-related tasks, such as leave management and employee communications.

Qualifications

  • Minimum of 4 years of experience in an office administration role within a real estate and construction firm.
  • Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite Word, Excel, PowerPoint, Outlook.
  • Familiarity with project management tools and office equipment.
  • Understanding of real estate and construction industry is an added advantage
  • High level of professionalism and attention to detail.
  • Ability to work independently and as part of a team.
  • Problem-solving mindset with a proactive approach.