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Administration Services and Facility Manager

4 months ago

Victoria Island Lagos, Nigeria Aviot Industries Nigeria Full time

Overview: We are seeking a highly organized and proactive Admin and Facility Manager to oversee administrative functions and manage our facilities. This role is pivotal in ensuring the smooth operation of our office environment, maintaining facilities, and supporting administrative processes. The ideal candidate will have strong leadership skills, a keen eye for detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:
• Oversee daily office operations and administrative tasks to ensure efficiency and effectiveness.
• Coordinate and manage office services, including reception, mail distribution, and office supply inventory.
• Develop and implement office policies and procedures to improve workflow and productivity.
• Manage the maintenance and upkeep of office facilities, ensuring a clean, safe, and functional work environment.
• Coordinate with external vendors and service providers for facility maintenance, repairs, and improvements.
• Monitor and manage facility budgets, ensuring cost-effective solutions for maintenance and services.
• Conduct regular inspections of facilities to identify and address any issues promptly.
• Negotiate and manage contracts with vendors and service providers for office supplies, equipment, and facility services.
• Ensure compliance with contractual terms and maintain positive relationships with vendors.
• Track and evaluate vendor performance, making recommendations for improvements or changes as needed.
• Ensure compliance with health and safety regulations, implementing best practices to maintain a safe work environment.
• Develop and enforce safety policies and procedures, conducting regular safety training and drills.
• Address and resolve any safety concerns or incidents promptly and effectively.
• Plan and coordinate office events, meetings, and conferences, ensuring all logistical aspects are managed efficiently.
• Arrange for necessary equipment, catering, and other services required for successful events and meetings.
• Assist in setting up meeting rooms and ensuring they are equipped and ready for use.
• Assist in budget preparation and monitoring for administrative and facility-related expenses.
• Track and report on expenditures, identifying cost-saving opportunities and ensuring adherence to budgets.
• Prepare and present regular financial reports to senior management.

Qualifications:
• Bachelor's degree in Business Administration, Facility Management, or a related field.
• Proven experience as an Admin and Facility Manager or in a similar role.
• Strong knowledge of facility management best practices and health and safety regulations.
• Excellent organizational and multitasking skills with a high attention to detail.
• Strong leadership and interpersonal skills, with the ability to manage and motivate a team.
• Proficiency in Microsoft Office Suite and facility management software.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Problem-solving skills and the ability to make sound decisions under pressure.

Why Join Us:
• Opportunity to work in a dynamic and supportive environment.
• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• Be part of a team that values efficiency, safety, and continuous improvement.

We are an equal opportunity employer and welcome applications from all qualified candidates.