Executive Support Specialist

2 days ago


Ikeja, Lagos, Nigeria Citygateglobal Investment Limited Full time

Citygateglobal Investment Limited is seeking a highly organized and discreet Executive Support Specialist to provide comprehensive support to our Group Managing Director.

About the Role

The ideal candidate will be exceptionally professional, proactive, and skilled in managing complex schedules while handling confidential matters with utmost discretion. The individual must be computer literate and have high proficiency in all Microsoft Suites packages.

Key Responsibilities:
  • Manage GMD's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate and prepare for board meetings, executive committees, and high-level presentations.
  • Draft and edit correspondence, presentations, and reports.
  • Handle confidential documents and information with absolute discretion.
  • Act as the primary point of contact between GMD and internal/external stakeholders.
  • Organize meetings, conferences, and events.
  • Ensure GMD is properly prepared for all meetings with necessary documents.
  • Send reminders and follow-up messages for important meetings and deadlines.
  • Process expense reports and manage reimbursements.
  • Manage subscriptions and memberships.
  • Organize and maintain physical and digital filing systems.
  • Coordinate with various departments on GMD's behalf.
  • Screen and direct queries to appropriate channels.
  • Maintain relationships with key external contacts.
  • Coordinate with vendors and service providers.
  • Handle post-event documentation and follow-up.
What We Offer

Candidates should possess excellent communication, organizational, and time management skills. A proven track record in providing executive support would be an advantage. If you are a highly motivated and experienced professional looking for a challenging role, please submit your application.



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