Executive Support Professional
3 days ago
At Pietro Hire, we are seeking a highly organized and detail-oriented individual to join our team as an Executive Support Professional. This role plays a crucial part in ensuring the smooth operation of our organization by managing administrative tasks and providing support to various departments.
About the RoleThis position involves overseeing day-to-day office operations, including managing office supplies, equipment, and facilities. The ideal candidate will ensure a clean and organized work environment that is conducive to productivity.
- Office Management: Oversee the day-to-day operations of the office, ensuring everything runs smoothly and efficiently.
- Administrative Support: Provide administrative support to senior management and other departments as needed, including scheduling meetings, managing calendars, and preparing reports and presentations.
- Documentation and Record Keeping: Maintain accurate and up-to-date records of correspondence, contracts, and other important documents, ensuring proper filing and retrieval.
- Communication: Serve as a point of contact for internal and external stakeholders, answering phone calls, responding to emails, and handling inquiries in a professional and timely manner.
- Travel and Logistics: Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation, as well as arranging logistics for meetings, conferences, and events.
- Budget and Expense Management: Assist in budget preparation and monitor expenses, processing invoices, maintaining financial records, and reconciling expenses.
- HR Support: Assist with HR-related tasks, such as maintaining employee records, onboarding new hires, and organizing employee engagement activities.
- Compliance: Ensure compliance with company policies and procedures, assisting in preparing and maintaining documentation for audits and inspections.
To be successful in this role, you will need:
- A Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience in an administrative role, preferably in a fast-paced environment.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication skills, both verbal and written.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to detail and accuracy in work.
- The ability to handle confidential information with integrity and discretion.
- Strong problem-solving skills and the ability to work independently and as part of a team.
If you are a proactive and resourceful individual with a passion for organization and efficiency, we would love to hear from you. Apply now to become a valuable member of our team at Pietro Hire.
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