Administrative Support Specialist for Onsite Operations

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at One Diverse Design in Yaba. This is a full-time onsite position that requires excellent communication, organizational, and time management skills.

The successful candidate will be responsible for managing the day-to-day operations of our office, providing administrative support to our team, and ensuring the smooth running of our business. Key responsibilities include:

• Providing administrative support to our team, including answering phone calls, responding to emails, and managing correspondence.
• Managing and maintaining electronic and paper files, ensuring confidentiality and accuracy.
• Developing and implementing effective filing systems, both physical and digital.

• Managing the day-to-day operations of our office, including maintaining supplies, managing the budget, and coordinating maintenance and repairs.
• E nsuring our office is well-organized, tidy, and presentable at all times.

• Managing calendars, scheduling appointments, and coordinating meetings and events.
• Ensuring timely and accurate communication with team members, clients, and stakeholders.

• Booking travel arrangements, including flights, hotels, and rental cars.
• Preparing and managing travel itineraries, ensuring accuracy and attention to detail.

• Assisting with special projects, including research, data entry, and document preparation.
• Providing support for events, conferences, and meetings, including logistics, catering, and materials preparation.

The ideal candidate will have a minimum of an OND, HND or BSC degree and 2+ years of experience as a personal assistant, office assistant, or administrative assistant. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required, as well as excellent communication, organizational, and time management skills. A friendly, approachable, and professional demeanor is essential, along with the ability to work independently and as part of a team.

The estimated salary for this position is between ₦120,000 - ₦180,000 per month, depending on experience. If you are a motivated and detail-oriented individual looking for a challenging role, please submit your application.