Administrative Support Specialist

We are looking for a highly organized and efficient Administrative Support Specialist to join our team at One Diverse Design. This is a full-time onsite role based in Lagos, Nigeria.

As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, ensuring the smooth running of our office, and managing our day-to-day operations.

Key Responsibilities:

• Administrative Support:
  • Provide administrative support to the team, including answering phone calls, responding to emails, and managing correspondence.
  • Manage and maintain electronic and paper files, ensuring confidentiality and accuracy.
  • Develop and implement effective filing systems, both physical and digital.
• Office Management:
  • Manage the day-to-day operations of the office, including maintaining supplies, managing the office budget, and coordinating maintenance and repairs.
  • Ensure the office is well-organized, tidy, and presentable at all times.
• Scheduling and Coordination:
  • Manage calendars, schedule appointments, and coordinate meetings and events.
  • Ensure timely and accurate communication with team members, clients, and stakeholders.
• Travel Arrangements:
  • Book travel arrangements, including flights, hotels, and rental cars.
  • Prepare and manage travel itineraries, ensuring accuracy and attention to detail.
• Special Projects:
  • Assist with special projects, including research, data entry, and document preparation.
  • Provide support for events, conferences, and meetings, including logistics, catering, and materials preparation.

Requirements:

• Education:
  • Minimum of OND, HND or BSC.
• Experience:
  • 2+ years of experience as a personal assistant, office assistant, or administrative assistant.
  • Experience working in a fast-paced office environment.
• Skills:
  • Excellent communication, organizational, and time management skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to maintain confidentiality and handle sensitive information.
  • Strong attention to detail and ability to multitask.
• Personal Qualities:
  • Friendly, approachable, and professional demeanor.
  • Ability to work independently and as part of a team.
  • Flexibility and adaptability in a changing environment.

The estimated salary for this role is approximately ₦5,000,000 - ₦7,000,000 per annum, depending on experience and qualifications.