
Administrative Manager Position
4 days ago
Job Summary
The Administrative Manager will oversee and manage administrative functions within Ignite Megastars, ensuring efficient day-to-day operation of all administrative tasks. This includes handling events, managing staff, facilitating communication between teams, and ensuring smooth coordination of business operations.
Key Responsibilities:
Office Management:
- Manage office supplies, equipment, and ensure maintenance of all facilities.
- Coordinate schedules, meetings, and events related to business operations.
Administrative Support:
- Prepare reports, presentations, and documentation as needed.
- Maintain records, filing systems, and documents for easy retrieval.
- Manage correspondence, emails, and other communication channels.
Team Coordination:
- Supervise and guide the administrative staff, ensuring team members are equipped to perform their duties efficiently.
- Ensure effective coordination and collaboration between different departments, teams, and external partners.
Event Coordination:
- Assist with organizing events, tournaments, or promotional activities within the sports business.
- Manage logistics, including transportation, venue arrangements, and coordination with vendors and partners.
Budget and Expense Management:
- Process invoices and manage expenses in a timely and accurate manner.
- Ensure cost-effective solutions for office operations.
HR and Recruitment Support:
- Assist in recruitment activities such as interview scheduling and onboarding of new staff.
- Manage employee records and assist with performance evaluations and reviews.
Compliance and Reporting:
- Maintain confidentiality of sensitive information and act with integrity.
- Provide regular reports to management on administrative performance and other business needs.
Skills and Qualifications:
- Education: Bachelor's degree in a relevant discipline.
- Experience: Minimum 2-4 years of administrative experience.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other relevant software.
- Communication: Strong written and verbal communication skills, with the ability to interact with a diverse team.
- Problem-Solving: Ability to identify issues and provide efficient solutions.
- Attention to Detail: High level of accuracy in handling data and documentation.
- Organizational Skills: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Leadership Skills: Experience managing a team and providing direction, motivation, and support.
- Knowledge of Sports Business: Understanding of the sports industry, including event coordination, sponsorships, and sports-related regulations, is a significant advantage.
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