Senior Operations Coordinator

21 hours ago


Lagos, Lagos, Nigeria FriendnPal Full time

FriendnPal seeks a highly organized and proactive Senior Operations Coordinator to provide executive and operational support to senior leadership. This role involves managing schedules, streamlining administrative tasks, coordinating operations, and ensuring seamless day-to-day activities within the organization.

Key Responsibilities:
  • Executive & Administrative Support:
    • Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
    • Draft, review, and manage correspondence, reports, and presentations.
    • Handle confidential information with discretion and professionalism.
    • Organize and maintain files, records, and key operational documents.
    • Take meeting minutes, track action items, and follow up on deliverables.
  • Operations Coordination:
    • Assist in operational processes, including team coordination and workflow optimization.
    • Support procurement, vendor management, and office logistics.
    • Monitor project timelines and coordinate cross-functional activities.
    • Assist in budget tracking, expense reporting, and financial documentation.
  • Communication & Stakeholder Engagement:
    • Act as the primary point of contact between the executive team and internal/external stakeholders.
    • Prepare internal communications, reports, and summaries for leadership.
    • Coordinate partnerships, collaborations, and special projects as assigned.
    • Organize logistics for company meetings, events, and offsite activities.
    • Plan and coordinate travel itineraries, accommodations, and transport arrangements.
Requirements:
  • Proven experience as a Personal Assistant, Executive Assistant, or in an operations-focused role.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
  • Ability to handle pressure, prioritize tasks, and work independently.
  • Experience in managing confidential and sensitive information.
  • Strong problem-solving skills and a proactive mindset.


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