Highly Organized Administrative Coordinator

2 days ago


Ikeja, Lagos, Nigeria Pietro Hire Full time
Pietro Hire - Administrative Officer

Estimated Salary: $60,000 - $80,000 per year.

We are seeking a detail-oriented and highly organized individual to fill the role of an Administrative Officer at Pietro Hire. As an Administrative Officer, you will play a vital part in ensuring the smooth operation of our organization by managing administrative tasks and providing support to various departments.

Key Responsibilities:
  • Office Management: Oversee the day-to-day operations of the office, including managing office supplies, equipment, and facilities. Ensure a clean and organized work environment.
  • Administrative Support: Provide administrative support to senior management and other departments as needed. This includes scheduling meetings, managing calendars, and preparing reports and presentations.
  • Documentation and Record Keeping: Maintain accurate and up-to-date records of correspondence, contracts, and other important documents. Ensure proper filing and retrieval of documents.
  • Communication: Serve as a point of contact for internal and external stakeholders. Answer phone calls, respond to emails, and handle inquiries in a professional and timely manner.
  • Travel and Logistics: Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation. Arrange logistics for meetings, conferences, and events.
  • Budget and Expense Management: Assist in budget preparation and monitor expenses. Process invoices, maintain financial records, and reconcile expenses.
  • HR Support: Assist with HR-related tasks, such as maintaining employee records, onboarding new hires, and organizing employee engagement activities.
  • Compliance: Ensure compliance with company policies and procedures. Assist in preparing and maintaining documentation for audits and inspections.
Requirements:
  • A Bachelor's degree in Business Administration, Management, or a related field.
  • Proven experience in an administrative role, preferably in a fast-paced environment.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent communication skills, both verbal and written.
  • Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Attention to detail and accuracy in work.
  • Ability to handle confidential information with integrity and discretion.
  • Strong problem-solving skills and the ability to work independently and as part of a team.


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