Executive Assistant

1 month ago

Victoria Island, Nigeria GVA PARTNERS LIMITED Full time

GVA Partners Limited is seeking an experienced Administrative Officer to join our dynamic team.

Job Description

The successful candidate will be responsible for providing administrative support to the team, managing daily operations of the office, and ensuring compliance with financial regulations.

  • Greet and direct visitors, answer phone inquiries and handle complaints courteously and professionally.
  • Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
  • Ensure the confidentiality and security of files and filing systems.
  • Coordinate schedules, arrange meetings, distribute memos and reports, and ensure that everyone is kept current with necessary company news and information.
  • Operate copy equipment, printers, or other equipment necessary.
  • Organize company records, document, and oversee departmental budgets.
  • Perform background and reference checks.
  • Prepare and file local Revenue Service documents monthly.
  • Process and ensure timely payment of VAT every month.
  • Prepare Pension schedules, ensure payments are made, and all relevant filings are completed.
  • Prepare monthly payroll schedule and ensure it is sent to the finance department before the due date.
  • Liaise with external stakeholders and regulatory bodies if required.
  • Communicate with hiring managers to identify future job openings and the technical requirements for those jobs.
  • Write job descriptions and posting to relevant media platforms.
  • Screen applicants for competency with the job requirements and share with the hiring manager.
  • Keep track of all applicants as well as keep applicants informed on the application process.

GVA Partners Limited is offering a competitive salary of $60,000 - $80,000 per annum for this role.

Requirements
  • A degree in Business Administration, Economics, Accounting, or any related social science or IT course preferable from the manufacturing industry.
  • Minimum of 2-3 years experience as an Administrative Officer with exposure to finance and statutory payments
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Good customer relationship skills
  • Excellent verbal and written communication skills
  • Attention to details
  • Strong presentation skills
  • Inter-personal relationship skills

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