Administrative Officer

4 days ago

Abuja, FCT, Nigeria Vestates Full time ₦3,000,000 - ₦3,600,000 per year
  • The Admin Officer provides essential administrative support to the Senior Admin Manager and ensures smooth day-to-day office operations. This role involves drafting correspondence, managing documentation, coordinating vehicle usage, maintaining office supplies, and assisting with communication and event management.

Key Responsibilities

  • Draft offer letters, invoices, and various official letters and notices.
  • Review tenancy, sales, property management, and other agreements.
  • Correspond professionally with clients and prospective clients.
  • Establish and maintain a thorough documentation and filing system.
  • Receive and process fund requests, maintaining detailed and accurate expense records.
  • Coordinate and oversee the smooth operation of the company's carpool, including drivers and vehicles, in collaboration with the Front Desk Officer.
  • Supervise the Front Desk Officer in maintaining accurate vehicle usage logs, fuel consumption records, and movement schedules.
  • Ensure all vehicle documentation (licenses, insurance, etc.) are valid, up to date, and properly filed.
  • Review and approve the driver roster prepared by the Front Desk Officer to ensure efficient service delivery and coverage.
  • Monitor and report on vehicle performance, maintenance needs, and related expenses to the Senior Admin Manager.
  • Maintain a reliable inventory of office consumables.
  • Monitor office stock levels and place orders as necessary.
  • Prepare regular reports on office supply expenses and budgets.
  • Maintain an accurate inventory management system.
  • Conduct quarterly market price surveys to ensure value for money in procurement.
  • Oversee office cleanliness and ensure that external areas (lawns, gardens, walkways, parking areas) and office interiors are well maintained.
  • Supervise the Front Desk Officer to ensure guests are professionally welcomed and directed.
  • Oversee the successful management of incoming calls, mail, and packages handled by the Front Desk Officer
  • Schedule and coordinate internal appointments, meetings, and conference room bookings.
  • Initiate and/or support the planning and coordination of company events and meetings.
  • Prepare outgoing mail, draft correspondences, properly receive written correspondences, and manage correspondence/parcel dispatches when necessary.
  • Adapt to reasonable changes or additions to duties as communicated.

Qualifications

  • Bachelor's degree or HND in Business Administration, Office Management, or related field preferred.
  • Minimum of 3 years of experience in an administrative role, preferably in property management or a corporate environment.
  • Familiarity with property management documentation and processes is advantageous.

Skills & Competencies:

  • Strong organizational and multitasking skills with excellent attention to detail.
  • Effective written and verbal communication abilities.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Ability to maintain confidentiality and handle sensitive information discreetly.
  • Good interpersonal skills and customer-service orientation.
  • Strong time management and prioritization capabilities.
  • Ability to work independently and collaboratively within a team.
  • Proactive problem-solving skills.

Salary

N250,000 - N300,000 / Month.

Note: Only shortlisted candidates will be contacted, please.

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