Office Administrative Officer

3 days ago

Abuja, FCT, Nigeria Eden Solutions and Resources Full time ₦3,600,000 - ₦4,320,000 per year

Job Title: Office Administrative Officer

Department: Administration

Employment Type: Full-Time

Reports To: Executive Management

Role Summary

The Administrative Officer is responsible for ensuring smooth, efficient, and well-coordinated office operations. The role supports daily administrative tasks, documentation, logistics, procurement, record-keeping, vendor management, and internal communication. The officer also ensures compliance with internal policies while maintaining high standards of professionalism and customer service.

Key Responsibilities

Office & Operations Management

  • Coordinate day-to-day office operations and provide administrative support to all departments.
  • Maintain office supplies, equipment, facility utilities, and ensure proper functioning of office infrastructure.
  • Supervise front-desk and office assistants, ensuring consistent service delivery.
  • Manage office calendars, meeting schedules, and company events.

Documentation & Records

  • Maintain accurate digital and physical filing systems.
  • Prepare internal memos, reports, correspondence, and meeting minutes.
  • Ensure timely documentation of vendor contracts, invoices, and procurement records.

Procurement & Vendor Management

  • Source, evaluate, and negotiate with vendors and service providers.
  • Process purchase orders, invoices, and follow up on deliveries.
  • Maintain vendor database and ensure adherence to procurement processes.

Logistics & Coordination

  • Manage travel arrangements for staff, including flights, accommodation, and itineraries.
  • Coordinate internal and external meetings, conferences, and office activities.
  • Support onboarding logistics for new employees.

Compliance & Internal Controls

  • Ensure adherence to company administrative policies.
  • Conduct regular audits on office assets, supplies, and inventory.
  • Recommend improvements to strengthen administrative systems.

Required Qualifications & Experience

  • Bachelor's degree in Business Administration, Public Administration, or any related field.
  • 2–4 years relevant experience in administration, operations, or office management.
  • Strong organizational and multitasking skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and basic spreadsheet analysis.
  • Excellent communication, coordination, and interpersonal skills.
  • Experience with vendor management or procurement (added advantage).

Key Performance Indicators (KPIs)

  • Timeliness of administrative task completion (memos, logistics, procurement).
  • Accuracy of documentation and record-keeping.
  • Turnaround time for procurement requests.
  • Office downtime or operational disruptions (lower is better).
  • Vendor satisfaction and cost-efficiency achieved through negotiations.
  • Internal staff satisfaction with administrative services.
  • Compliance with administrative policies and internal control standards.

Job Type: Full-time

Pay: ₦300,000.00 per month

Application Question(s):

  • Are you proficient in MS Office Suites, and Basic Spreadsheet Analysis?

Education:

  • Undergraduate (Required)

Experience:

  • Administration, Office Management, or Operations : 3 years (Required)

Location:

  • Abuja (Required)

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