Senior Admin Officer

Description

JOB SUMMARY:

The Senior Administrative Officer is a leadership role responsible for overseeing and managing administrative functions within the organization. This position involves providing strategic support, leading administrative staff, and ensuring the efficient operation of administrative processes.

KEY RESPONSIBILITIES:

Strategic Support: Contribute to the development and execution of strategic plans for the administrative department. Provide insights and recommendations to enhance operational efficiency. Team Leadership: Lead and supervise administrative staff, fostering a collaborative and high-performance work environment. Conduct performance evaluations, mentorship, and skill development.Office Management: Implementing and ensuring adherence to the inventory management system in line with best practices and corporate administrative objectives.Documentation and Record Keeping: Maintain an efficient and effective filing and documentation system and archiving of all administrative information and records.Operational Oversight: Oversee day-to-day administrative operations, including document management, office supplies, facility management, travels and transport services. Coordinate and delegate tasks among administrative staff to ensure efficient workflow. Policy Development and Compliance: Develop, review, and implement administrative policies and procedures. Ensure compliance with organizational standards and legal requirements.  Process Improvement: Identify opportunities for process optimization within the administrative functions. Implement improvements to enhance workflow and productivity.Problem Resolution: Address and resolve complex administrative issues, working closely with team members and department heads. Resource Management: Manage administrative resources, including personnel, facilities, and equipment. Collaborate with other departments for procurement and maintenance activities.Project Management: Lead and oversee special projects within the administrative department. Coordinate project teams, set goals, and monitor progress. Communication and Coordination: Facilitate effective communication within the administrative team and across departments. Collaborate with senior management and other stakeholders to streamline processes. Reporting: Prepare administrative reports for corporate strategic planning and to track business spendBudget Oversight: Assist in budget planning, monitor expenditures, and ensure financial compliance. Identify cost-saving opportunities and allocate resources efficiently. Fulfilling Other Responsibilities as Delegated or Assigned: Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the organization.

 

EDUCATIONAL QUALIFICATION:

Bachelor's degree in Business Administration, Management, or a related field. A Master's degree or relevant professional certifications is a plus.

 

SKILLS / KNOWLEDGE REQUIREMENTS:

Minimum of five (5) years of experience in general administration/operations management/customer service roles.Proven experience in providing strategic support and guidance.Analytical and critical-thinking skills.Strong leadership and team management skills.Effective communication and interpersonal skills.Experience in identifying and implementing process improvements.Problem-solving and decision-making abilities.Familiarity with developing and implementing organizational policies.In-depth knowledge of compliance standards.Strong organizational and multitasking abilities.Knowledge of procurement processes and vendor management.Project management experience, including coordinating cross-functional teams.Detail-oriented and able to manage multiple projects simultaneously.Excellent verbal and written communication skills.Ability to collaborate and coordinate with various departments.Financial acumen for budget planning and monitoring.Analytical skills to identify cost-saving opportunities.

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