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Procurement Administrator

2 weeks ago

Zamfara State, Nigeria ACDC Dynamics Full time

ACDC Dynamics a leading manufacturer, importer, and distributor of quality products in the electrical, electronics, pumps, and tools industry is looking for an experienced and dynamic Procurement Administrator.

Key Performance Areas

  • Reviewing purchase orders and making sure that they are complete and accurate before approving them
  • Making sure that contracts are issued in accordance with ACDC regulations regarding terms and conditions
  • Negotiating prices for goods or services to ensure that they are fair market value
  • Coordinating with vendors to ensure that they deliver on time and meet quality standards
  • Coordinating bids from vendors and selecting a winning bidder based on merit
  • Managing inventory levels of materials and supplies, ensuring that there is an adequate supply for operations but not too much so as to go unused
  • Ensuring that all funds are available before signing contracts with vendors or paying invoices from contractors

  • Reviewing bids to determine whether they are reasonable, based on market prices of similar goods or services

  • Monitoring inventory stock. This includes observing whether the appropriate items have arrived and determining what needs to be reordered.

  • Monitor Stock to be aware of low supplies to make purchase orders in advance of stock running out.
  • Work with suppliers to negotiate material and order costs, and compile cost reports for invoices. In some cases, negotiating may be necessary to get the best rates possible.
  • Prepare purchase orders and send order requests to suppliers. Update records and follow up with vendors to check if the order is being processed.
  • If issues arise with shipments or orders are incorrect or late, work with the supplier to resolve the issue.
  • Build strong relationships with key contacts within these companies, working with them closely to fix problems as quickly as possible.
  • Perform inventory and administrative tasks like preparing and forwarding invoices, updating databases, filing, and organizing documents for accounts.
  • Provide additional administrative support for team members as needed.

Education & Qualifications

  • Matric + tertiary qualification preferred

Experience:

  • Experience in purchasing and procurement preferred
  • Knowledge of purchasing and supply chain systems, LEAN Principles of planning and MRP/ERP systems
  • High competency level in MS Office applications
  • Aptitude in decision-making and working with numbers