Front Desk/Admin Officer

6 hours ago

Lagos, Lagos, Nigeria A4&T Power Full time

Job Summary

A4&T Power Solutions is seeking a proficient Front Desk/Admin Officer to provide professional front-office services and administrative support across all subsidiaries, ensuring smooth daily office operations, positive stakeholder experience, proper documentation, and administrative efficiency.

Responsibilities

-Serve as the first point of contact for all visitors, clients, regulators, contractors, and vendors across group offices.

-Manage incoming and outgoing correspondence, ensuring prompt routing and professional communication.

-Maintain visitor registers, access control, and security coordination at the front desk.

-Ensure professional reception appearance, including meeting rooms, lobby, and common areas.

-Support administrative documentation, including filing, scanning, and archiving of staff and operational records.

-Assist with staff onboarding logistics (ID cards, workstation setup, welcome materials).

-Manage office supplies, stationery, consumables, and basic asset tracking.

-Coordinate meeting bookings, logistics, refreshments, and facility readiness.

-Support inter-departmental document movement across subsidiaries.

-Assist with travel arrangements and logistics for staff when required.

-Support HR/Admin Executive in documentation, confirmations, probation tracking, training logistics, and engagement activities.

-Ensure confidentiality of staff and company information at all times.

-Support HSE compliance by ensuring the reception area meets safety requirements.

-Assist in audit (regulatory / compliance agencies) visits, inspections, and regulatory visits logistics.

-Perform any other administrative duty assigned within the group.

Educational Qualifications & Experience

-Diploma or Bachelor's degree in Business Administration, Office Management, or a related field

-Minimum of 1–3years' experience in a front desk or administrative role

-Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

-Excellent verbal and written communication skills

-Strong organisational and time-management abilities

-Professional appearance and customer-service-oriented attitude

Certification

-
Certificate in Office Administration or Administrative Management (Is added advantage)

Skill

-
Attention to detail and accuracy

-Ability to multitask and prioritize tasks effectively

-Strong communication and customer service skills.

-Good command of MS Word, Excel, and Email tools.

-Well-presented, organized, discreet, and professional

-Punctual and reliable

-Ability to coordinate self under pressure.

-Good interpersonal skills

(KPI)s

-Timely and professional handling of calls, emails, and visitor inquiries

-Accuracy and completeness of administrative records and documentation

-Efficiency in scheduling meetings and managing office logistics

-Turnaround time for administrative requests from departments

-Compliance with company administrative procedures and policies

-Overall office organization and front desk presentation standards

Working Conditions

-May require occasional overtime during peak periods or events

-Interaction with internal teams, clients, vendors, and external stakeholders

-Adherence to company safety, environmental, and administrative policies

How to Apply

  • Interested and qualified candidates should send their application via this
    link:
    and using Front Desk/Admin Officer as the subject.

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