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Head Administration
2 weeks ago
Our clients are in the Merchant Banking, Registrars & Data Solutions, Trustees, and Manufacturing industries and in alignment with their respective growth strategy, highly motivated employees are essential to our client's sustainable success. Hence, recruitment of motivated and competent talents to critical positions is key.
HEAD, ADMIN
Job Objectives
· To be responsible for the general administration of the Bank's Assets and maintenance of same. Strategically liaise and cultivate strong business relationship with all the Bank's vendor of administrative matters. Develop a working synergy with GTL Properties to ensure seamless and efficient delivery of services to the Bank.
Duties & Responsibilities
§ Develop a strategic administrative plan for the Bank in line with existing guidelines to achieve efficient maintenance and support.
§ Proactively identify relevant and reliable vendors for various assets and maintenance work in the Bank and ensure strict adherence to Service Level Agreement(s).
§ In charge of Protocol services in the Bank.
§ Period inspection of the Bank's assets including the physical building and fittings, pool cars etc.
§ Provide leadership for the entire Pool Drivers and coordination of their tasks and ensuring professional conduct in line with the Bank's policy.
§ Proactively take charge of the maintenance of the Bank's assets and develop a schedule to ensure attention is duly given to all assets.
§ Supervision of all repair works on the Bank's assets.
§ To regularly conduct spot checks on the Bank's asset and provide reports to the Head of HR & Admin.
§ Actively negotiate with the vendors and suppliers to ensure cost savings for the Bank.
§ Provide facility management services to the Bank.
§ Prepare memos for approval and to the various committees (e.g. Cost Optimization Committee, Procurement Committee etc.)
§ Make all arrangements for inter-state travels and liaise with the CSO on security matters. Ensure that all necessary allowances are prepared and timely paid.
§ Partake in the coordination of events being organized by HR & Admin in the Bank.
§ Supervise and provide directional leadership to staff in the Admin Unit.
§ Perform other duties as assigned by the Head, Human Capital Management & Admin.
Education Requirement
· Minimum of bachelor's degree (Masters and relevant professional qualifications)
· Professional membership of relevant institutions is desirable.
· Minimum of 7 (seven) years cognate experience.
Key Competencies
Knowledge
· Engineering
· Building
· Asset maintenance
· Protocol services
· Organizational Awareness
· Demonstrated experience in office administration
· Developing Self & Others
Strategic Business management
Skills/Competencies
· Ability to understand and execute tasks and goals
· Ability to coach and counsel staff and other employees
· Strong communication skills
· Possess a rational, confident and mature approach to decision making
· Well-developed critical thinking and analytical abilities
· Above average leadership orientation
· Strong interpersonal skills including negotiation and expectations management
· Effective listening skills
· Ability to work effectively in team environment
· Ability to manage several projects simultaneously
· Organizational skills
· Able to handle multiple tasks
· Strong ability to prioritize tasks
