Administrative Officer

3 days ago

Lagos, Lagos, Nigeria BOAT RECRUITMENT AGENCY Full time

Job Summary:

The Administrative Officer is responsible for providing administrative and operational support to ensure the smooth and efficient running of daily office activities. This role involves managing office supplies, coordinating logistics, maintaining records, overseeing clerical duties, and supporting management and staff in administrative functions.

Key Responsibilities:

1. Office Management & Coordination

  • Oversee general office operations and procedures.
  • Maintain an organized filing system for physical and electronic records.
  • Ensure the office environment is clean, safe, and well-maintained.
  • Coordinate maintenance and repair of office equipment and facilities.

2. Administrative Support

  • Prepare and manage correspondence, reports, and documents.
  • Assist in scheduling meetings, appointments, and travel arrangements.
  • Manage office supplies inventory and place orders as needed.
  • Handle incoming and outgoing mail and courier services.

3. Record Keeping & Documentation

  • Maintain accurate and up-to-date employee and company records.
  • Support HR in documentation of attendance, leave management, and onboarding.
  • Ensure compliance with internal policies and external regulations in recordkeeping.

4. Logistics & Procurement

  • Coordinate logistics for company events, training sessions, and meetings.
  • Assist in sourcing and purchasing office materials and services.
  • Manage vendor relationships and negotiate contracts for cost efficiency.

5. Communication & Coordination

  • Serve as a point of contact between management, employees, and external partners.
  • Facilitate the dissemination of information across departments.
  • Support cross-departmental collaboration and administrative consistency.

6. Financial & Budget Support (if applicable)

  • Assist in budget preparation and expense tracking for administrative activities.
  • Process and reconcile petty cash and expense reports.

Qualifications and Skills:

  • Bachelor's Degree in Business Administration, Management, Social Sciences, or a related field.
  • Minimum of 2 years of experience in administrative or office management roles.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Attention to detail and ability to maintain confidentiality.
  • Strong interpersonal and problem-solving skills.

Job Type: Full-time

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