Executive Secretary
3 weeks ago
Job Description
- We are seeking an experienced and detail-oriented Executive Secretary to provide high-level administrative support to the Executive team.
- The Executive Secretary will be responsible for ensuring the smooth operation of the office, managing communication channels, scheduling appointments, and handling multiple tasks efficiently.
- The ideal candidate will have excellent communication skills, be a problem solver, and have exceptional organizational abilities.
Key Responsibilities
- Coordinate and manage the daily schedule for the Executive team, including organizing appointments, meetings, and travel arrangements.
- Oversee communication channels and handle correspondence with attention and efficiency.
- Prepare and distribute various documents such as reports, memos, and letters for both internal and external audiences.
- Handle confidential information with discretion and professionalism.
- Plan and coordinate events and conferences as required.
- Provide general administrative support, including managing inquiries, handling the office calendar, and processing invoices, receipts, and other financial documents.
Required Skills
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in MS Office Word, Excel, PowerPoint and other relevant software.
- Capacity to multitask and prioritize daily workload.
- High level of discretion and confidentiality.
- Ability to work collaboratively with other staff and departments.
- Strong problem-solving abilities.
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