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Administrative Secretary

2 months ago

Lagos, Nigeria Maritime Academy of Nigeria, Oron AMANO Full time

Responsibilities

  • Responsible for providing administrative support to the President and Executive Committee Members of the Association, as well as scheduling, organizing, and coordinating meetings / events / conferences; handling confidential correspondences; coordinating travel arrangements, developing, and maintaining office files, preparing reports and correspondences for the association and other general administrative needs.
  • Prepare and assist in the preparation of reports and presentations for the President and Executive Committee Members and ensure dissemination of applicable information, initiate necessary follow-up on action items to ensure follow-up meetings and activities are scheduled and executed.
  • Coordinate the Association meetings, including the preparation and circulation of meeting agendas and documentation, and the taking and distribution of meeting minutes; maintain and annually update the association.

Qualifications

  • A University Degree / Higher National Diploma in Business Administration or other related fields.

Key Skills & Competencies:

  • The candidate must demonstrate competence in the organization, coordination, and supervisory support.
  • Proficiency in the use of software/tools Microsoft Word, Advance Excel, Google Suite, Outlook.
  • Ability to design and implement suitable Administrative Functions/systems.
  • Ability to handle confidential matters responsibly and interact professionally with a wide variety of individuals
  • Resourcefulness in finding appropriate solutions to problems, and initiative in presenting alternatives and implementing solutions to ensure effective change.