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    Lagos, Nigeria Ascentech Services Limited Full time

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Personal Assistant

3 months ago

Lagos, Nigeria Michael Stevens Consulting Full time

Our client need a PA to the MD

Main Tasks and Responsibilities 

  • Manage the day-to-day office tasks of the Managing Director
  • Maintain accurate calendars with an understanding of prioritizing important deliverables
  • Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meeting.
  • Draft high-level presentations, communications and documents using Word, Excel and  PowerPoint
  • Collaborate with other team members to organize various corporate events. Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Act as a liaison for the Managing Director for internal and external inquiries
  • Help to improve efficiency of current duties of sales back office, lean management.
  • Conduct research, collect, and analyze data to prepare reports and documents for Managing Director
  • Prepare monthly expense reports for Managing Director
  • Reconcile pre-approve monthly Visa corporate card of Managing Director
  • Monitor, screen, respond to and distribute incoming communications

Interdependencies/Interfaces

  • Highly organized work style with excellent interpersonal skills
  • An energetic personality with can do attitude
  • Extraordinary ability to multitask, organizational planning skills
  • Highly accountable with excellent professional work ethics & high-level integrity
  • Preferred a self-initiative and adaptability personality

Competencies and Experiences

  • Minimum 4 years as a Personal/Executive Assistant
  • A Bachelor’s degree
  • Must be a male for gender balance
  • Must be between 24-35 years
  • Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines
  • Excellent writing, proof reading and editing skills
  • Ability to maintain confidentiality surrounding company materials and information
  • High English communication skills, judgment and decision-making ability
  • Proficiency in MS Office Suite and Outlook especially Excel analysis, Word and Power point