Admin Officer
3 weeks ago
Role Overview:
- As the Administrative Officer at RMD Power Ltd, you will play a pivotal role in supporting the daily operations of the organization.
- This role involves a broad range of responsibilities including managing office supplies, preparing regular reports e.g., expenses and office budgets, and organizing company records.
- The successful candidate will serve as the main point of contact for all employees, ensuring smooth and efficient administrative operations.
Qualifications:
- An associate degree in a related field, such as office administration, may be preferred
- Working knowledge of necessary productivity tools, including Microsoft Office Suite
- 3 - 4 years of experience in entry-level positions
- Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
- Prior experience using spreadsheet software, including Excel
- Proven experience being able to handle multiple tasks at the same time
- Notable organizational skills and the ability to provide organization and structure that others can follow
- Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
- Comfortable working independently when needed, or as part of a team
Key Responsibilities:
- Manage office supplies stock and place orders
- Prepare regular reports on expenses and office budgets
- Maintain and update company databases
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Update office policies as needed
- Maintain a company calendar and schedule appointments
- Book meeting rooms as required
- Distribute and store correspondence e.g., letters, emails, and packages
- Prepare reports and presentations with statistical data, as assigned
- Arrange travel and accommodations
- Schedule in-house and external events
- Greeting and directing visitors, answering phone inquiries, and handling complaints in a courteous, professional manner
- Ensure proper and correct update of minutes of management meetings
- Ensuring office supplies are maintained, including checking inventory and working with vendors always to ensure adequate levels of necessary supplies
- Occasionally travelling off-site to deliver reports or files to other departments
- Ensuring the confidentiality and security of files and filing systems
- Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current with necessary company news and information
- Operating copy equipment, fax machines, printers, or other equipment necessary
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