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Executive Assistant and Legal Officer

2 months ago

Lagos, Lagos, Nigeria Fieldbase Services Limited Full time

Job Summary:

  • We are seeking a highly organized and detail-oriented Executive Assistant and Legal Officer to support the Managing Director and oversee legal matters within the organization.
  • The ideal candidate will provide administrative assistance, manage day-to-day operations, and handle legal duties to ensure compliance and protect the company's interests.

Key Responsibilities:

Executive Support:

  • Provide high-level administrative support to the Managing Director, including scheduling meetings, managing correspondence, and preparing reports.
  • Organize and maintain the Managing Director's calendar, ensuring efficient time management and prioritization of tasks.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries for business trips.
  • Prepare presentations, meeting agendas, and take minutes during executive meetings.
  • Handle confidential information with integrity and discretion.

Legal Duties:

  • Draft, review, and negotiate contracts, agreements, and other legal documents to ensure compliance with legal standards and company policies.
  • Advise on legal risks and liabilities, providing recommendations to mitigate potential risks.
  • Ensure the company is compliant with all legal and regulatory requirements, including filings with relevant authorities.
  • Liaise with external legal counsel on complex legal matters, disputes, or litigation.
  • Keep up to date with legal developments and ensure that the company is informed about changes in regulations or laws that could affect its operations.

Administrative Responsibilities:

  • Oversee office operations, including procurement of supplies, managing correspondence, and handling communication with external vendors.
  • Assist in project management and follow up on deliverables to ensure timely completion of tasks.
  • Provide support in the preparation and submission of official documents to government bodies or clients as required.

Requirements:

  • Bachelor's Degree in Law LLB or related field.
  • 2-5 years of experience in a similar role, preferably in a corporate setting.
  • Strong knowledge of Nigerian corporate and contract law.
  • Knowledge of UK corporate and contract law is a plus
  • Excellent organizational skills and the ability to manage multiple priorities.
  • Proficiency in Microsoft Office Suite Word, Excel, PowerPoint.
  • Outstanding verbal and written communication skills.
  • High level of discretion and ability to handle confidential information.
  • Strong attention to detail and ability to work independently.

Preferred Qualifications:

  • Experience in the tech or engineering sector is a plus.
  • Familiarity with the tech, maritime and energy sectors in Nigeria.