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Admin Officer- Remote

4 weeks ago

Lagos, Lagos, Nigeria Ignite Megastars Full time
Admin officer
Job Summary:
The Admin Manager is responsible for overseeing and managing the administrative functions within the organization, ensuring the efficient day-to-day operation of all administrative tasks of Ignite Megastars. This includes but not limited to handling and managing events, managing administrative staff, facilitating communication between teams, and ensuring smooth coordination of business operations.

Key Responsibilities:
1. Office Management:
Oversee and manage the daily operations of the office and any sporting event, ensuring a well-organized and productive environment.
Manage office supplies, equipment, and ensure maintenance of all facilities.
Coordinate schedules, meetings, and events related to business operations.
2. Administrative Support:
Provide administrative assistance to senior management and other departments.
Prepare reports, presentations, and documentation as needed.
Maintain records, filing systems, and documents for easy retrieval.
Manage correspondence, emails, and other communication channels.
3. Team Coordination:
Supervise and guide the administrative staff, ensuring team members are equipped to perform their duties efficiently.
Ensure effective coordination and collaboration between different departments, teams, and external partners.
Monitor staff performance, set clear goals, and provide feedback.
4. Event Coordination:
Assist with organizing events, tournaments, or promotional activities within the sports business.
Manage logistics, including transportation, venue arrangements, and coordination with vendors and partners.
Ensure that all event-related paperwork, registrations, and requirements are in place.
5. Budget and Expense Management:
Oversee budget management for administrative expenses, ensuring adherence to the allocated budget.
Process invoices and manage expenses in a timely and accurate manner.
Ensure cost-effective solutions for office operations.
6. HR and Recruitment Support:
Assist in recruitment activities such as interview scheduling and onboarding of new staff.
Manage employee records and assist with performance evaluations and reviews.
Facilitate communication between HR and employees to address workplace issues.
7. Compliance and Reporting:
Ensure compliance with all relevant organizational policies and legal requirements.
Maintain confidentiality of sensitive information and act with integrity.
Provide regular reports to management on administrative performance and other business needs.

Skills and Qualifications:
Education: Bachelor's degree in relevant discipline.
Experience: Minimum 2-4 years of administrative experience.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other relevant software.
Communication: Strong written and verbal communication skills, with the ability to interact with a diverse team.
Problem-Solving: Ability to identify issues and provide efficient solutions.
Attention to Detail: High level of accuracy in handling data and documentation.
Organizational Skills: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Leadership Skills: Experience managing a team and providing direction, motivation, and support.
Knowledge of Sports Business: Understanding of the sports industry, including event coordination, sponsorships, and sports-related regulations, is a significant advantage.

Additional Requirements:
Flexible working hours may be required for event or game day coordination.
Ability to travel for work-related events and conferences.