Accountant and Administrative Officer

2 weeks ago


Lagos, Lagos, Nigeria HRD solutions Full time
Purpose
As Accounts Officer: Responsible for maintaining NLP's financial and accounting records. Responsible for contributing to NLP's financial planning and management. As Admin Officer: Responsible for smooth and efficient operation of office facilities, equipment and vehicles.

Key Roles and Responsibilities
Accounts

• Input of sales and purchases invoices, cross checking on billing

• Prepare aging report for accounts receivable

• Monthly reconciliation of accounts receivable and payable

• Issue cheques and official receipts

• Maintenance of accounts of expenditure and preparation of monthly expenditure statement.

• Maintenance of accounts: Cash Book, Cheque Books, etc.

• Assist with preparation of the budget

• Implement financial policies and procedures

• Establish, maintain and reconcile the general ledger

• Monitor cash reserves and investments and prepare and reconcile bank statements

• Prepare invoices

• Ensure transactions are properly recorded and data is entered into the system

• Prepare income statements and balance sheets

• Prepare monthly financial statements

• Prepare quarterly reports and report on variances

• Assist with the annual audit

• Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys

• Maintain financial files and records

Admin

• Monitor and manage administrative budget

• Oversee the maintenance of office facilities and equipment, liasing with all staff/departments and service providers as necessary

• Manage office utilities, particularly power (NEPA and generator) and water

• Manage procurement, stocking and disbursement of office supplies, including diesel

• Manage company vehicles, including all papers (registration, insurance etc.),
implementation of company's vehicle policy, maintenance of vehicles, and daily movements of bus and motorcycle (with Logistics Officer)

• Liase with vendors, building management/owners, security personnel, local government authorities and other service providers as necessary

• Manage administrative assistant, driver, dispatch rider, security guards, liasing with Logistics Officers as applicable

• Related duties as required

Key Performance Indicators

• Accurate data entry and processing

• Accuracy of financial records

• Timely preparation of monthly reports

• Monitoring of expenditure and cash flow

• Smooth and efficient operation of the office and company vehicles

Required Skills and Competencies

• Excellent communication skills and ability to liaise with internal and external customers.

• Keen eye for detail and the ability to prioritise

• Excellent PC Skills - proficient in Excel.

• Should be confident, proactive with high levels of self motivation

• Problem solving experience

• Personal qualities of integrity, credibility, and commitment

• Ability to work independently

• The ability to work in a publishing environment with an appreciation of the working practices, personality characteristics and culture in such an organisation.

Experience and Qualifications

• A good degree in accounting, accountancy or related fields

• 2 years experience in publishing

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