Executive Assistant

About Our Company

We are PRUVIA INTEGRATED LIMITED, a leading player in the manufacturing sector. Our company is seeking an exceptional Executive Assistant to support our operations.

Salary Range

The successful candidate will be offered a competitive salary between 50k and 70k per annum, commensurate with experience.

Job Description

As an Executive Assistant, you will provide administrative and clerical support to ensure the efficient operation of our manufacturing company. This role involves managing communications, coordinating office activities, maintaining records, and ensuring smooth office operations.

Key Responsibilities

• Office Management: Manage daily office operations, including scheduling meetings, handling correspondence, and maintaining office supplies.
• Communication: Prepare and proofread internal and external communications, including reports, memos, and emails.
• Filing and Records: Organize and maintain filing systems, both electronic and physical.
• Meetings and Events: Schedule and coordinate meetings, conferences, and company events.
• Agenda and Minutes: Prepare agendas, take minutes during meetings, and distribute them to relevant parties.
• Customer Service: Serve as the first point of contact for visitors and phone inquiries, directing them to the appropriate personnel.
• Confidentiality: Handle confidential information and sensitive issues with discretion.
• Equipment Maintenance: Coordinate with various departments to ensure smooth office operations and resolve administrative issues.

Requirements and Qualifications

• Educational Background: OND/HND in Office Administration, Business Administration or its equivalent.
• Experience: 2-4 years of experience in a Secretarial or Administrative role, preferably within a manufacturing environment.
• Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), familiarity with office equipment such as printers, and telephone systems.
• Personal Attributes: Ability to handle multiple tasks and prioritize effectively, attention to detail, and accuracy.