Administrative Coordinator

4 days ago


Abuja, FCT, Nigeria Recruitmentuja Full time
Job Title: Administrative Coordinator

Located in Abuja, Nigeria

About the Role:

The primary function of this role is to provide high-level administrative support to the MD/CEO, ensuring seamless day-to-day office operations.

This position serves as the primary point of contact for internal and external interactions on all matters pertaining to the organization and its subsidiaries, organizes and coordinates external relations efforts, oversees and works collaboratively with other team members.

This self-driven individual will be responsible for managing multiple priorities, requiring a deep understanding of executive needs, exceptional communication skills and the ability to handle sensitive and confidential information.

Key Responsibilities:
  • Manages a broad variety of administrative tasks for the MD/CEO including managing appointments, preparing correspondence, maintaining an organized filing system, arranging travel plans, logistics and itineraries.
  • Manages information and serves as a primary contact for internal and external interactions on all matters pertaining to the organization and its subsidiaries.
  • Tactfully attends to clients' requests/queries where necessary, especially in the absence of or as directed by the MD/CEO.
  • Organize and prepare for meetings, including gathering documents, setting up calls and managing meeting logistics.
  • Represents the organization in meetings as needed and prepares post-meeting reports.
  • Conducts research on property/real estate market and assembles materials needed for proposals, wealth reports/publications and paper presentation.
  • Serves as liaison between MD/CEO and other departments, facilitating communication and ensuring prompt flow of information on reporting lines.
  • Processes and tracks expenses, ensuring timely submission and adherence to company policies.
  • Coordinates replenishment of the MD/CEO's office supplies such as stationeries and refreshments.
  • Manages, maintains and enhances the overall working environment of the MD/CEO.
  • Performs other duties and assignments as may be necessary.
Qualifications/Requirements:
  • A bachelor's degree or equivalent in a related field.
  • Minimum of 2 years' experience as an Executive Assistant supporting C-suite executives.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Ability to prioritize tasks and adapt to shifting priorities.
  • Proficiency in Microsoft Office suite and other office management tools.
  • Demonstrated ability to anticipate needs and proactively solve problems.
  • Must be tech savvy and social media relevant with sufficient skills to take over the social media platforms of the organization.
  • Can handle confidential and sensitive information with utmost discretion.
  • Experience in real estate industry is a plus.


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