Sourcing and Procurement Specialist

We are seeking a highly organized and detail-oriented Purchase Officer to join our team at Ascentech Services Ltd. The successful candidate will be responsible for managing and processing purchase requisitions, ensuring compliance with procurement policies and procedures. This role requires excellent communication and interpersonal skills, as well as proficiency in ERP or procurement software.

1. Purchase Requisition Review and Verification
   • Review purchase requisitions submitted by departments for accuracy, completeness, and adherence to company procurement policies.
   • Verify budget availability and ensure proper approvals are in place.
   • Collaborate with requesters to clarify requirements, specifications, or discrepancies.
2. Purchase Order Processing
   • Convert approved purchase requisitions into purchase orders.
   • Ensure accurate coding of goods or services (e.g., product codes, GL accounts).
   • Send POs to vendors and follow up to confirm receipt and order acceptance.
3. Compliance and Record-Keeping
   • Ensure purchase requisitions align with organizational policies and regulatory requirements.
   • Maintain accurate records of all processed requisitions, approvals, and purchase orders in procurement systems.
4. Vendor Communication and Coordination
   • Liaise with vendors to obtain quotes, clarify specifications, and resolve order-related issues.
   • Work closely with finance, accounts payable, and requesting departments to address discrepancies or questions.
   • Provide updates to stakeholders regarding the status of their requisitions.
5. System Maintenance and Improvement
   • Use procurement or enterprise resource planning (ERP) systems to manage requisitions and purchase orders.
   • Identify opportunities to streamline workflows and improve system efficiency.
6. Reporting and Performance Analysis
   • Generate reports on requisition processing metrics (e.g., turnaround time, approval delays).
   • Identify trends and suggest process improvements to enhance procurement operations.