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Junior Executive Assistant

2 weeks ago

Lagos, Lagos, Nigeria SmartChain Limited Full time

Are you looking for an opportunity to learn, grow, and build a strong foundation in executive support?

This role offers hands-on experience in a dynamic and fast-paced environment where your organizational skills and attention to detail will make a real impact. At SmartChain, we value the right attitude and willingness to learn above prior experience.

As a Junior Executive Assistant, you will work closely with the Managing Director and provide essential administrative support to ensure smooth day-to-day operations. This role is ideal for individuals who are proactive, detail-oriented, and eager to develop their skills in executive support and business administration.

This is a hybrid position and may require occasional travel or onsite work as directed. Exceptional recent graduates or early-career professionals with a strong work ethic and the ability to learn quickly are encouraged to apply.

Let's Build the Future Together — Apply Now

Responsibilities

  • Assist in scheduling and managing appointments, meetings, and conferences.
  • Support business meetings and conversations with team members.
  • Assist with basic HR functions as directed.
  • Support the Managing Director's desk, calendar, schedules, travel itinerary, and professional visibility.
  • Assist in monitoring the Managing Director's personal affairs and home by periodic visits as required to ensure orderliness and effective running, including vehicles and general equipment.
  • Assist in coordinating travel arrangements, including flights, accommodations, and transportation.
  • Maintain confidential and privileged information as directed.
  • Assist in screening and managing incoming emails, calls, and correspondence.
  • Assist in drafting and editing documents, reports, and presentations as needed.
  • Help maintain and organize files, records, and documents.
  • Assist in research and gathering of information for decision-making.
  • Support preparation of meeting agendas, materials, and presentations.
  • Attend meetings, take minutes, and follow up on action items as directed.
  • Serve as a point of contact between the executive and internal team members.
  • Assist in building and maintaining positive relationships.
  • Handle routine administrative tasks such as expense reports, employee files, register, invoice processing, and office supply management.
  • Assist in executing special projects and initiatives as assigned.
  • Support development and implementation of business plans and strategies under supervision.
  • Assist in conducting research and analyzing data to support business decisions.

Qualifications


• Bachelor's degree in business administration, Management, or related field. 


• 1–2 years of relevant administrative or executive support experience. 


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 


• Strong written and verbal communication skills. 


• Excellent organizational and multitasking abilities. 


• Basic understanding of business operations and project coordination. 

Required Skills & Abilities


• Strategic thinking


• Project management


• Communication skills


• Organizational skills


• Analytical and problem-solving skills


• Technology proficiency


• Interpersonal skills


• Attention to detail


• Adaptability


• Time management skills


• Professional discretion and confidentiality

Minimium Skills Required


• Presentation skills 


• Team player 


• Emphasizing excellence 


• Motivation 


• Customer service orientation 


• Ability to work in a fast-paced environment 


• Proactive and eager to learn

Work Environment

  • Ability to work in a fast-paced environment