Executive Assistant

2 weeks ago

Surulere Way Dolphine Estate Lagos Nigeria HRMOffice Full time
Company Description

We Offer automated and integrated HR Management services to help organizations win in the marketplace.

Job Description

HRMOffice is currently looking for an Executive Assistant to be a supportive force who empowers our client's senior leadership. 

The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on Executive Assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role

  • Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
  • Plan and orchestrate work to ensure that the Chief Executives' priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

  • Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives from the office of the CEO.
  • Manage the CEO's travel logistics and activities, including accommodations, transportation, and meals
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
  • Maintain professionalism and strict confidentiality with all materials and information.

Required skills and qualifications

  • Four or more years of experience in an administrative role reporting directly to upper management
  • Excellent written and verbal communication skills
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Proficiency with office productivity tools such as MS Word, MS Excel, MS Powerpoint and an aptitude for learning new software and systems
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees
Qualifications

Preferred skills and qualifications

  • Experience in overseeing budgets and expenses
  • Experience in developing internal processes, document control and filing systems

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