Senior Executive Assistant

Organization:
TEDxMaitama

Location:
Abuja, Nigeria (Remote)

Reports to:
Curator, TEDxMaitama

Type:
Part-Time

About TEDxMaitama

TEDxMaitama is a premier ideas platform dedicated to amplifying voices and accelerating change through thought-provoking events, initiatives, and global conversations. We curate experiences that connect innovators, changemakers, and leaders from diverse sectors to reimagine the future — locally and globally.

As we scale our 2026 conferences and programs, we are seeking a
Senior Executive Assistant
to provide high-level support to the Curator and leadership team — helping to drive execution, manage relationships, and maintain operational excellence across all projects.

Position Overview

The
Senior Executive Assistant
will serve as the operational backbone of TEDxMaitama, supporting executive functions, managing strategic communications, coordinating stakeholder relationships, and ensuring that every detail of our programs and partnerships runs seamlessly.

This is not a routine administrative role — it is a
strategic support position
for a proactive, intelligent, and detail-oriented professional who thrives in dynamic environments and can represent the leadership with excellence.

Key Responsibilities
Executive Support

·      Manage the Curator's calendar, appointments, and daily workflow with high efficiency and confidentiality.

·      Prepare briefs, talking points, and reports for internal and external meetings.

·      Track and follow up on key deliverables, ensuring alignment with strategic priorities.

·      Support the Curator in presentations, proposals, and high-level communications.

Partnership & Stakeholder Coordination

·      Support the planning of courtesy visits, meetings, and partnership pitches with embassies, government MDAs, corporations, and thought leaders.

·      Maintain a database of key contacts, follow-up actions, and partnership timelines.

·      Coordinate correspondence with sponsors, partners, and speakers.

·      Assist in crafting high-level letters, memos, and official communication.

Project & Event Coordination

·      Liaise with the programs and operations teams to ensure smooth execution of TEDxMaitama events and initiatives.

·      Track milestones and deliverables for conferences, webinars, and special projects.

·      Support logistics for local and international visits, including schedules and documentation.

Communication & Documentation

·      Draft and proofread executive communication, speeches, and concept notes.

·      Maintain organized archives of meetings, proposals, and event documents.

·      Handle confidential information with discretion and professionalism.

Research & Strategy

·      Conduct background research on potential partners, speakers, and collaborators.

·      Prepare summaries, briefs, and intelligence reports for leadership decision-making.

·      Support proposal development, sponsorship decks, and presentation materials.

Qualifications & Experience

·      Bachelor's degree in Business Administration, Communications, International Relations, or a related field.

·      Minimum of
5 years' experience
supporting C-level executives, preferably in the non-profit, events, or corporate sectors.

·      Exceptional organizational, writing, and communication skills.

·      Strong digital literacy — proficiency with Google Workspace, Microsoft Office Suite, and CRM tools.

·      Experience in stakeholder management, protocol coordination, or partnership development is a plus.

·      A background in events, diplomacy, or brand management will be an added advantage.

Core Competencies

·      
Discretion & Professionalism:
Maintains confidentiality and represents the Curator with tact and diplomacy.

·      
Strategic Thinking:
Anticipates needs, identifies opportunities, and aligns actions with organizational goals.

·      
Communication Mastery:
Writes and speaks clearly, persuasively, and with emotional intelligence.

·      
Operational Excellence:
Handles multiple priorities efficiently under pressure.

·      
Relationship Building:
Develops strong working relationships with diverse stakeholders.

·      
Attention to Detail:
Ensures accuracy, quality, and follow-through in all outputs.

Why Join TEDxMaitama

·      Work directly with the Curator and leadership team shaping one of Africa's most dynamic idea platforms.

·      Gain exposure to high-level leaders, innovators, and global institutions.

·      Be part of a mission-driven community committed to
"ideas worth spreading."

·      Opportunities for professional growth, leadership development, and international collaboration.