Controls Coordinator

4 days ago

Lagos, Lagos, Nigeria Amaiden Energy Full time ₦1,500,000 - ₦3,000,000 per year

JOB TITLE: Controls Coordinator / Administrator II

JOB LOCATION: Lagos

JOB DETAILS:
Coordinating compliance controls and integrity in the group:

  • Ensure implementation and administration
  • Manage controls calendar, system access
  • Less analytical, more coordination and data management

Activities:



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  • Reports on Business control KPIs, Irregularity logs, Key Activities related to Rep letters, Fixed Asset register and ad hoc activities e.g., Awareness training, oi System (oi)
  • Reports to Project Controls Advisor
  • Works with moderate work direction and is skilled and knowledgeable about the position

Promoting Controls Integrity (CI) & Controls and support to raise staff control awareness:

  • Identify new processes or changes and ensure all FCPA requirements are properly performed/updated and approved
  • Assist the Business Manager with key activities as required around budgeting and planning activity
  • Ensure controls catalogs are documented/updated and approved as required by Business Manager
  • Support ongoing controls activities (Audits – UIA Planning and coordination, Representation Letter Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews)
  • Update & file Delegation Of Authority Guide (DOAG), FCPA's, MOC's, Job Handover checklists
  • Responsible for coordinating Management and Protection of Information (MPI) Monthly Inspection & Reporting
  • Prepare/coordinate the development of controls documentation
  • Prepare monthly oi updates
  • Monthly reporting of KPI Scorecards for oi & CI
  • Provide awareness of Tools in developing oi System 10-1 for system practitioners
  • Oversee the management of the central External Meetings Register and reporting process
  • Departmental Records Contact: Serve as Department/Business Unit Subject Matter Expert (SME) and collaborate with the respective Local IMS group
  • Distribute Communications about Records Management within the team
  • Safeguard the department or business units' vital records, complete and retain for ready access both physical and electronic records
  • Organize and Departmental Shared Drive folders and allocate retention codes according to Records Retention Schedule
  • Shared folder structuring/organizing/maintenance, installing and removal of access
  • Organize filing/records clean up days – include on Controls Calendar
  • Focal point for all documentation and review processes for Departmental owned contracts
  • Monitor Quality performance and adherence to contract Terms & Conditions
  • Administer contracts by monitoring Purchase Order/Agreement end dates and expenditures
  • Raise Service Requisitions for Department/Business Unit's owned contracts/service providers
  • Represent Department/Vendor in contract development with Procurement
  • Departmental SharePoint Site Collection Administrator

Job Requirements

  • Bachelor's Degree in Information Management, Business, Economics, or related degree
  • Prior experience in information and record management, administration and data analysis
  • Excellent written verbal, communication, presentation skills in English
  • Ability to work effectively in a virtual, multi-cultural team environment
  • Strong leadership and interpersonal influencing skills
  • Self-starter with results and schedule orientation
  • Advanced skills in MS Excel, including data validation, charting, pivot tables
  • Intermediate skills in Microsoft Office Products including Publisher, Word, PowerPoint
  • Knowledge of Microsoft Access desirable

HOW TO APPLY
To apply for the ongoing Amaiden Energy Job recruitment, visit the APPLICATION PORTAL to submit your application


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