Controls Coordinator

Job Title: Controls Coordinator / Administrator II

Main Function

• Coordinating compliance controls and integrity in the group, ensure implementation and administers,
• manages controls calendar, system access, less analytical more coordination and data management.

Activities:

• Reports on Business control KPIs, Irregularity logs, Key Activities related to Rep letters, Fixed Asset register and adhoc activities e.g. Awareness training, oi System.
• Reports to Project ControlsAdvisor.
• Works with moderate work direction and is skilled and knowledgeable to the position.

Responsibilities

• Promoting Controls Intergrity (CI) & Controls and support to raise staff control awareness
• Identify new processes or changes and ensure all FCPA requirements are properly performed/updated and approved
• Assisting the Business Manager with key activities as required around budgeting and planning activity
• Ensuring controls catalogs are documented/updated and approved as required by Business Manager
• Supports ongoing controls activities (Audits – UIA Planning and coordination, Representation Letter
• Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews)
• Update & file Delegation Of Authority Guide (DOAG), FCPA's, MOC's, Job Handover checklists
• Responsible for coordinating Management and Protection of Information (MPI) Monthly Inspection & Reporting
• Preparing/coordinating the development of controls documentation
• Prepare monthly oi updates
• Monthly reporting of KPI Scorecards for oi & CI
• Provide awareness of Tools in developing oi System 10-1 for system practitioners
• Oversee the management of the central External Meetings Register and reporting process
• Departmental Records Contact: Serve as Department/Business Unit Subject Matter Expert (SME) and collaborate with the respective Local IMS group
• Distribute Communications about Records Management within the team
• Safeguard the department or business units' vital records, complete and retain for ready access both physical and electronic records
• Organize and Departmental Shared Drive folders and allocate retention codes according to Records Retention Schedule
• Shared folder structuring/organizing/maintenance, installing and removal of access
• Organize filing/records clean up days – include on Controls Calendar
• Focal point for all documentation and review processes for Departmental owned contracts. Monitors
• Quality performance and adherence to contract Terms & Conditions
• Administer contracts by monitoring Purchase Order/Agreement end dates and expenditures.
• Raise Service Requisitions for Department/Business Unit's owned contracts/service providers
• Represents Department/Vendor in contract development with Procurement
• Departmental SharePoint Site Collection Administrator.

Requirements

• Bachelor's Degree in Information Management, Business, Economics, or related degree.
• Prior experience in information and record management, administration and data analysis
• Excellent written verbal, communication, presentation skills in English
• Ability to work effectively in a virtual, multi-cultural team environment
• Strong leadership and interpersonal influencing skills
• Self-starter with results and schedule orientation
• Advanced skills in MS Excel, including data validation, charting, pivot tables
• Intermediate skills in Microsoft Office Products including Publisher, Word, PowerPoint
• Knowledge of Microsoft Access desirable

Specific Requirements:

• Legacy MPN and prior Wells experiences preferred if available.

HOW TO APPLY
To apply for the ongoing Scruple Resource Job recruitment, visit the APPLICATION PORTAL to submit your application

Note:

• Please carefully review the job requirements, skills and job location before applying.
• Candidates whose CV does not align with the job description will be disqualified from the recruitment process.
• Pls pay attention to thejob description
• This is a must, any candidate that submit without carrying out this instruction will be disqualified and not be shorlisted.