Assistant to the Commercial Manager

4 days ago

Lagos, Lagos, Nigeria PASSRON ENTERPRISES LIMITED Full time ₦1,500,000 - ₦4,500,000 per year

Reports To: Commercial Manager

Location: Lagos

Job Type: Full-Time

Job Summary:

The Assistant to the Commercial Manager will support the day-to-day running of the commercial department, ensuring smooth coordination between sales, procurement, logistics, and finance units. The role involves handling documentation, following up on transactions, assisting with vendor and client management, and preparing timely reports to aid business decisions.

Key Responsibilities:

1. Administrative and Coordination Support

  • Assist the Commercial Manager in organizing daily commercial activities and follow-ups.
  • Prepare, review, and file commercial documents including contracts, invoices, purchase orders, and correspondence.
  • Liaise with other departments (Finance, Procurement, Logistics, and Operations) to ensure timely execution of tasks.

2. Sales and Procurement Support

  • Track client orders, supplier deliveries, and ensure all commercial transactions are properly documented.
  • Support the preparation of quotations, price comparisons, and vendor registration documents.
  • Follow up with suppliers and clients on pending transactions and provide regular updates to the Commercial Manager.

3. Reporting and Data Management

  • Maintain up-to-date records of commercial activities, supplier lists, and client databases.
  • Prepare weekly and monthly progress reports on sales, procurement, and deliveries.
  • Assist in analyzing spending, pricing trends, and market data for decision-making.

4. Market and Operations Assistance

  • Conduct simple market research to identify pricing trends, new suppliers, or potential business opportunities.
  • Assist in monitoring ongoing projects and deliveries to ensure quality and timeliness.
  • Support in coordinating logistics and warehouse activities where necessary.

5. Communication and Follow-Up

  • Act as a first point of contact for inquiries directed to the commercial unit.
  • Draft correspondence, meeting notes, and internal memos as directed.
  • Ensure all pending items or approvals from the commercial team are properly tracked and closed.

Qualifications and Experience:

  • Bachelor's degree in Business Administration, Marketing, or any related field.
  • Minimum of 2 years' experience in a commercial, administrative, or operations support role (preferably in trading, logistics, or FMCG).
  • Strong organizational and communication skills.
  • Proficient in Microsoft Excel, Word, and PowerPoint.
  • Good understanding of procurement and inventory processes.

Skills and Competencies:

  • Excellent record-keeping and attention to detail.
  • Strong interpersonal and follow-up skills.
  • Ability to multitask and work under minimal supervision.
  • Proactive, reliable, and result-oriented.
  • High level of integrity and confidentiality.

Job Types: Full-time, Permanent

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