Senior Administrative Officer/Manager
4 weeks ago
Key Responsibilities
- Liaising with governmental agencies on all matters relating to the company.
- Diesel and petrol dispensation handling and consumption monitoring.
- Following up with insurance carriers in case of accidents and ensuring that all company vehicles’ insurance papers are up to date.
- Handling all vehicle documentation including registration of vehicles as at when due.
- Hotel and Flight Booking Management: Coordinate and oversee the booking process for hotels and flights for employees, guests, and executives.
- Ensure cost-effectiveness and adherence to company travel policies.
- Immigration and Visa Management: Manage the immigration and visa processes for employees, visitors, and expatriates.
- Stay updated on immigration laws and regulations to ensure compliance.
- Facilitate the smooth entry and exit of personnel across borders.
- Expat Housing and Maintenance: Coordinate housing arrangements for expatriate employees, including finding suitable accommodations and managing leases.
- Oversee maintenance and upkeep of expat housing to ensure comfort and safety.
- Address any housing-related concerns or emergencies promptly.
- Facilitate communication and collaboration on administrative matters.
- Transport Management: Manage transportation services for employees, including shuttle services and company vehicles.
- Ensure timely and efficient transportation arrangements, especially for executives and visitors.
- Oversee maintenance and safety of company vehicles.
- Handle administrative tasks such as office supplies management, facility maintenance, and other general administrative duties.
- Compliance Monitoring and Risk Management: Develop and implement processes to monitor compliance with statutory obligations effectively.
- Responsible for various State and Local government Taxes, such as Property tax, Haulage fee, Parking fee etc....
- Stay informed about changes in tax laws and regulations that may impact the organization's operation
Qualifications and Skills
- Master’s Degree in Business Administration, Management, or a related field.
- Candidate preferably from a reputed organization having 8-10 Years of Experience in the relevant field.
- Proven experience in administrative management, preferably in a corporate setting.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in relevant software tools for travel management and office administration.
- Knowledge of immigration laws and regulations is desirable.
- Ability to work effectively under pressure and prioritize tasks accordingly.
- Attention to detail and a proactive approach to problem-solving.
- This role requires a dynamic individual with excellent managerial and organizational skills, capable of efficiently managing various administrative functions critical to the smooth operation of the corporate office.
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