Female Administrative Assistant

4 weeks ago


Abuja, Nigeria Triplonia Full time
  • An Administrative Assistant is a supportive role in an office.
  • They are responsible for managing and distributing information among their co-workers, answering phones, and doing other administrative works.

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute emails, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Attending to any other tasks that may be asigned to you

Requirements and skills

  • Suitable applicants must be resident in Abuja
  • Applicant must be a female between the ages of 22-26 years old
  • Applicant must be in good health
  • Applicant must be able to work both remotely and in the office
  • Applicant must possess a personal laptop
  • Applicant must be ready to travel within and outside Abuja even at short notice
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office MS Excel and MS PowerPoint, in particular
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task


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