Administrative Officer

2 weeks ago

Abuja, Nigeria ECLAT HR Consulting Full time

Salary- N150,000 – N180,000

Responsibilities

The ideal candidate will but is not limited to:

  • Oversee day-to-day office operations, including facilities management, equipment maintenance, and office supplies procurement.
  • Maintain office supplies inventory by checking stock levels, anticipating requirements, placing and expediting orders, and verifying receipt of supplies.
  • Ensure that office equipment is in working order and arrange for repairs or replacements as needed.
  • Provide administrative support to staff members, including scheduling appointments, coordinating meetings, preparing agendas, and handling correspondence.
  • Assist with travel arrangements, expense reporting, and other administrative tasks as assigned.
  • Ensure that office spaces are well-maintained, organized, and conducive to productivity.
  • Organize and maintain paper and electronic files, records, and documents in accordance with organizational policies and procedures.
  • Ensure that information is easily accessible and properly archived for future reference.
  • Serve as a point of contact for internal and external inquiries, answering phone calls, responding to emails, and directing messages to the appropriate parties.
  • Perform data entry tasks to input and update information in databases, spreadsheets, and other software systems.
  • Generate reports, charts, and graphs to summarize data and support decision-making processes.
  • Communicate effectively with staff, clients, and vendors to facilitate smooth operations.
  • Assist in the coordination of meetings, conferences, and events, including arranging venues, catering, and audiovisual equipment.
  • Maintain organized filing systems for both physical and digital documents, ensuring that records are labelled, categorized, and stored appropriately.
  • Provide general office support as needed, including photocopying, faxing, scanning, and distributing mail

Requirement

  • Bachelor's degree in business administration, office management, or a related field preferred.
  • Minimum of 3-5 years as an Administrative Officer.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Excellent leadership, communication, and problem-solving skills.
  • Required Competencies:
  • Proficiency in office software applications, including word processing, spreadsheets, and email.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with diverse individuals.
  • Attention to detail and accuracy in data entry and record-keeping tasks.
  • Ability to prioritize tasks and manage time effectively in a fast-paced environment.
  • Problem-solving skills and the ability to adapt to changing priorities and deadlines.
  • Discretion and integrity when handling sensitive information and confidential documents.
  • Team player with a positive attitude and willingness to collaborate with colleagues to achieve common goals.

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