Personal Assistant to the Chairman
1 month ago
SALARY BUDGET: OPEN TO NEGOTIATION
Job Summary:
The Personal Assistant will help with time and daily management, scheduling of meetings, correspondence, and note-taking, also expected to answer phone calls, take notes, schedule meetings and send emails on behalf of your manager as well as organize events.
Job Responsibilities:·
- Manage the Chairman's diary.
- Help with daily time management.
- Manage the law library.
- Routine filing and maintenance of documents
- Schedule, coordinate and manage meetings.
- Handle the Chairman's correspondence, emails, letters etc.
- Manage and keep record of the Chairman's medical appointments abroad.
- Draft correspondence such as emails and letters.
- Draft legal notes and reports.
- Work with other members of staff on different projects and events.
- Liaise with staff, sister companies and subcontractors on behalf of the Chairman.
- Liaise with the Directors as required.
- Oversee the Chairman's flight itineraries, visa processing, passport renewals, etc.
- Liaising with the Protocol and Logistics department
- Travel with the Chairman if needed, even on short notice.
- Attend events with the Chairman if he requires.
- Represent the Chairman at meetings or functions if needed.
- Run personal errands when requested.
Qualifications & Skills:
- BSc. in relevant discipline
- 5 years experience in a similar role
- Strong administrative skills
- Excellent written and verbal communications skills
- Organization and time management skills
- Attention to detail
- Working under pressure
- Legal and compliance background
- Confidentiality
- Microsoft Office 365 skills
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