Admin/HR Officer

4 days ago

Lagos, Lagos, Nigeria Mobile Screens and Sound Limited Full time

JOB SUMMARY

To guarantee that the HR/Admin department runs efficiently, the Admin/HR Officer will supply complete administrative support to the company and staff. Oversee and administer the day-to-day activities of the office ensuring efficient office operations is carried out. Assist the HR manager with all HR related issues.

GENERAL DUTIES & RESPONSIBILITIES

ADMIN

  • Assisting, supervising and overseeing all admin aspects of company
  • Provide a detailed report to the Head. HR/Admin on all items purchased for Admin duties.
  • Serves as an intermediary to convey the issues or problems so that the work atmosphere remains congenial ensuring better efficiency and productivity.
  • Provides assistance and support to the office HR/Admin manager in problem solving, project planning and management, and development and execution of stated goals and objectives.

HUMAN RESOURCES

  • Provide general administrative support to HR Department and if need be, other departments.
  • Arrange and maintain office supplies and equipment.
  • Correspond with, receive calls from and program HR meetings and appointments.
  • Be an employee contact for prompt dealing with questions or problems.
  • Help in organizing employee relationships events aimed at boosting the good working environment.
  • Perform any other related duties assigned by the HR manager
  • Join in on-going improvement activities conducted within the Admin department.

Core Duties and Responsibilities

ADMINSTRATIVE DUTIES:

  • Management of office equipment and infrastructure to ensure the office is running effectively.
  • Ensure proper procurement of stationary for staff and meetings/workshops and assets for the office.
  • Organize and schedule meetings and appointments
  • Assist in the submission and reconciliation of expense reports.
  • Assist in the preparation of correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations.
  • Oversee and facilitate resources management and administration procedures and documentation for the HR/Admin Manager.

HUMAN RESOURCES DUTIES.

  • Conduct thorough guarantor checks for new employees.
  • Ensure health check for new employee is carried out promptly.
  • Verify the authenticity and accuracy of information provided by guarantors.
  • Maintain detailed records of guarantor checks for compliance and audit purposes.
  • Assist with daily HR tasks including recruitment, on-boarding, performance management, and employee relations.
  • Prepare HR documents such as employment contracts, offer letters, and termination letters.
  • Oversee the prompt verification of guarantors for new employee.
  • Support the HR Manager in implementing HR policies and procedures.
  • Coordinate the recruitment process, including Job postings, candidate screenings, and interview scheduling.
  • Facilitate the onboarding process of new hires, ensuring they have necessary resources and information to integrate successfully into the company
  • Conduct new employee orientations and ensure completion of all onboarding documentation
  • Maintain accurate and up-to-data employee records, including personal information, employment history, and performance evaluations.
  • Ensure compliance with data protection regulations and confidentiality requirements.
  • Manage the documentation and filing system, ensuring all HR records are properly stored and easily retrievable.
  • Assist in the development and implementation of performance appraisal systems.
  • Provide support in the administration of performance reviews and feedback sessions.
  • Assist the HR Manager to track and document employee performance and development plans.
  • Coordinate employee training and development programs.
  • Work with the HR Manger to design and implement appropriate training solutions.
  • Maintain records of training activities and employee progress.
  • Ensure compliance with all company policies, procedures, and relevant labor laws.
  • Prepare regular reports on HR metrics, including recruitment, turnover, and employee satisfaction.
  • Conduct regular audits to ensure adherence to HR policies and regulatory requirements.

KEY PERFORMANCE INDICATOR

  • The accuracy and completeness of Guarantor checks conducted.
  • The time taken to prepare and deliver HR documentation.
  • Proper procurement of stationeries and office equipment.
  • Timely and accurate weekly & monthly reports.
  • Proper monitoring of office assistant to ensure the effective cleaning and dispensing of toiletries.
  • Ensuring the Lotto office is effectively run and clean at all times
  • Proper negotiation for purchases and ensuring cost reduction is achieved
  • Timeliness and proper execution of administrative duties
  • The accuracy and organization of HR and administrative documentation.
  • The average time taken to resolve employee queries and concerns.

QUALIFICATIONS & EXPERIENCE

  • First Degree in Human Resources, Business Administration, or related field
  • Should be well-versed with MS office and other software applications.
  • 1-2 years' post-graduation experience
  • Male candidate Preferred.

KNOWLEDGE & SKILLS REQUIRED

  • Excellent communication and people management skills, as well as strong time management and budgeting skills.
  • Strong problem-solving skills, decision making skills and an innovative approach to technical problems.
  • Strong understanding of HR principles and practices
  • Excellent organization and Multitasking skills
  • Attention to detail and a high level of accuracy
  • Ability to maintain confidentiality and handle sensitive information.

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