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Executive Assistant to the Senior Partner/CEO

2 months ago

Lagos, Lagos, Nigeria Knight Frank Full time

Executive Assistant to the Senior Partner/CEO

Summary: Provide high-level administrative support to the Senior Partner/CEO, coordinating calendars, events, and travel arrangements, while maintaining confidentiality and discretion.

The Executive Assistant will report directly to the Senior Partner/CEO and provide executive, administrative, and strategic support to their office. Key responsibilities include:

  • Calendar management: Coordinate the Senior Partner's meeting schedule, including international participants, and manage related correspondence, meeting details, and logistics.
  • Events: Coordinate events and executive meetings, providing project management, budget management, space requirements, IT coordination, and other support as needed.
  • Board Preparation: Prepare and manage communication, materials, and documentation for Partnership meetings, schedule board meetings, and ensure all documentation is sent to Partners ahead of time.
  • Meeting Support: Attend meetings with the Senior Partner, take minutes, and proof-read communication going out of the office.
  • Email Management: Handle the Partnership's official email communication.
  • Office Support: Provide backup support as needed and coordinate phone and vacation coverage as part of the Business Services team.
  • Travel Coordination: Coordinate the Senior Partner's travel itineraries and related meetings, including international travel.
  • Research: Conduct research on property/real estate market and assemble materials needed for proposals, wealth reports/publications, and paper presentations.
  • Office Supplies: Coordinate the replenishment of the Senior Partner's office supplies, including stationery and refreshments.

Professional Experience and Personal Skills Profile

Qualifications/Education Required:

  • 1st degree in Estate Management, Accounting, or Mass Communication (Minimum of 2nd class lower or its equivalent)
  • Member of relevant professional body in area of discipline
  • Minimum of 6-7 years' experience in similar role
  • Experience in real estate industry is a plus
  • Research experience is key

Knowledge, Skills, and Attributes Required

  • Excellent oral and written communication skills
  • Passionate about writing
  • Ability to make quick judgments and decisions on issues as they arise
  • Strong organizational skills with ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Strong interpersonal skills and ability to build relationships with stakeholders, including staff, partners, board members, and clients
  • Proficient in using MS Word, Excel, PowerPoint, and Outlook
  • Strong analytical skills
  • Excellent time-management and problem-solving skills
  • Ability to conduct research and present data in a succinct and well-written manner
  • Ability to work independently and with professional discretion
  • Ability to handle highly sensitive business and human resources communications, data, and other information with confidentiality and discretion

Systems & IT Competence

  • MS Word; MS Excel; MS PowerPoint; MS Outlook